Front Desk & Office Logistics Coordinator

UL Research Institutes; New York (NY); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Paid time off

401k matching

Flexible working arrangements

Job summary

UL Research Institutes in Columbia, MD has an opening for a Receptionist to deliver essential front‑line customer service and administrative support for the Fire Safety facility. You will be the primary point of contact for visitors, staff, and inquiries, handling communications, scheduling, and office logistics.

Responsibilities include coordinating meetings, managing mail and shipping, maintaining filing systems, and supporting vendor and procurement processes.

Qualifications

• Professional education and experience requirements: Higher Secondary Education (High School Diploma) or equivalent.
• Minimum of 1 year of experience in a receptionist, front-desk, or customer support role.
• Proficiency with Microsoft Office Suite; experience in SharePoint is a plus.

Responsibilities

• Serve as the primary point of contact for visitors, staff, callers, and general inquiries.
• Manage incoming and outgoing communications and correspondence, including phone calls, emails, mail distribution, shipping, and receiving.
• Coordinate meeting and onsite logistics, including room setup, catering arrangements, A/V preparation, and scheduling support.
• Organize and maintain electronic and physical filing systems, and assist with updates to internal platforms such as Nasuni and SharePoint.

Skills

Communication skills

Microsoft Office

SharePoint

Education

High School Diploma or equivalent

Job description

UL Research Institutes in Columbia, MD has an opening for a Receptionist to deliver essential front‑line customer service and administrative support for the Fire Safety facility. You will be the primary point of contact for visitors, staff, and inquiries, handling communications, scheduling, and office logistics.

Responsibilities include coordinating meetings, managing mail and shipping, maintaining filing systems, and supporting vendor and procurement processes.