Operations & Office Logistics Coordinator

JBS INTERNATIONAL, INC; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

JBS International, Inc. in North Bethesda, MD is seeking an Operations Coordinator to support workplace operations, technology-enabled admin processes, and business services across offices.

You will maintain operational data, manage resources, and assist leadership with process improvements. The role is onsite at the NB Maryland HQ, working Monday through Friday, and involves coordinating vendors, preparing reports, supporting events, and ensuring adherence to office policies.

Qualifications

• Education and 3+ years of office administration experience.
• Experience with databases, vendor coordination, office safety protocols, and purchasing/invoice review preferred.
• Proficiency with Microsoft 365 apps and Monday.com required. High level of Excel a plus.
• Travel not anticipated; occasional travel as needed.
• Location: North Bethesda, MD (5 days/week).

Responsibilities

• Maintains operational databases, reporting tools, and the SharePoint landing page.
• Tracks space usage by employee and usage type; reports monthly to leadership.
• Maintains FOB database and inventory; coordinates vendor support for access issues.
• Monitors office supply inventory and usage for replenishment.
• Coordinates with external vendors to identify service needs and resolve issues.
• Arranges meeting space, event logistics, and related needs.
• Acts as office safety coordinator and assists with evacuation planning.
• Tends reception desk when needed and supports travel logistics.
• Tracks expenses against the budget and reports projections.
• Supports printing, sorting, and shipping; handles mail.
• Orders food/materials for meetings and events.
• Performs other duties as assigned.

Skills

Organizational skills

Attention to detail

Effective communication

Problem solving

Adaptability

Travel flexibility

Education

Bachelor's or Associate’s degree in relevant field

Tools

Microsoft 365 (Outlook, Teams, Excel, Word, SharePoint, Copilot AI)

Monday.com

Job description

JBS International, Inc. in North Bethesda, MD is seeking an Operations Coordinator to support workplace operations, technology-enabled admin processes, and business services across offices.

You will maintain operational data, manage resources, and assist leadership with process improvements. The role is onsite at the NB Maryland HQ, working Monday through Friday, and involves coordinating vendors, preparing reports, supporting events, and ensuring adherence to office policies.