Onsite Front Office & Events Coordinator

Newlight Technologies, Inc.; Huntington Beach (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Newlight Technologies, Inc. in Huntington Beach, CA is seeking a Front Office Coordinator to be the first point of contact for staff and visitors. The role ensures front office operations run smoothly, supports event planning, scheduling, and vendor relations.

You will manage office inventory, assist with expenses and budgets, and serve as the main liaison for front office vendors. This is a full-time, on-site position requiring strong communication and organizational skills.

Qualifications

• 2+ years of experience as a receptionist or front office coordinator.
• Ability to stay focused in a high-traffic environment with doors opening and closing.
• Strong organizational and multi-tasking abilities; dependable and team oriented.
• Excellent verbal and written communication; proficient with Microsoft Office and Outlook.
• Able to learn procedures quickly and meet deadlines.

Responsibilities

• Provide a warm greeting and connect guests with the appropriate contact.
• Answer, screen, and direct incoming phone calls.
• Maintain registration systems for staff and visitors.
• Coordinate conference room and visitor calendars; send notifications.
• Reserve visitor parking spaces and assist with meetings setup.
• Plan and execute staff events; manage office inventory and supplies.
• Process expenses and assist with budgeting; submit work orders as needed.
• Serve as main point of contact for front office vendors.

Skills

Reception experience

Customer service

Organizational skills

Communication

Team player

Multi-tasking

Detail-oriented

Problem solving

Tools

Microsoft Office

Outlook

Job description

Newlight Technologies, Inc. in Huntington Beach, CA is seeking a Front Office Coordinator to be the first point of contact for staff and visitors. The role ensures front office operations run smoothly, supports event planning, scheduling, and vendor relations.

You will manage office inventory, assist with expenses and budgets, and serve as the main liaison for front office vendors. This is a full-time, on-site position requiring strong communication and organizational skills.