Executive Office & Events Lead

Mach Industries; Huntington Beach (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Healthcare

Dental and Vision

Retirement plans

Equity participation

Paid time off

Job summary

Mach Industries in Huntington Beach, CA is seeking an organized Office & Events Manager to oversee daily office administration, coordinate company events, and support executive leadership. This role requires discretion, strong attention to detail, and the ability to juggle multiple priorities in a fast-paced startup-like environment.

You will manage office operations, vendor relationships, and onboarding processes while coordinating travel, meetings, and high-priority events.

Qualifications

• 3-5+ years of experience in office management or event planning.
• Experience supporting senior executives in fast-paced environments.
• Strong organizational and project management skills.
• Proficiency with Google Workspace and common productivity tools.
• Excellent written and verbal communication with discretion.
• Ability to lift up to 25 pounds and travel occasionally.

Responsibilities

• Oversee daily office administration and vendor relationships.
• Plan and execute company events and executive meetings.
• Coordinate onboarding and employee administrative needs with HR/IT.
• Manage calendars, travel logistics, and meeting preparations.
• Support executives and maintain a welcoming office environment.

Skills

Organizational skills

Project management

Executive support

Vendor management

Education

Bachelor's degree

Tools

Google Workspace

Job description

Mach Industries in Huntington Beach, CA is seeking an organized Office & Events Manager to oversee daily office administration, coordinate company events, and support executive leadership. This role requires discretion, strong attention to detail, and the ability to juggle multiple priorities in a fast-paced startup-like environment.

You will manage office operations, vendor relationships, and onboarding processes while coordinating travel, meetings, and high-priority events.