Office & Facilities Operations Lead

INNOCEAN; Huntington Beach (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health benefits

401k match

Wellness program

Disability & life insurance

Generous PTO

On-site Barista

Campus by the Pacific

Job summary

INNOCEAN USA in Huntington Beach, CA is seeking an experienced Office Manager to oversee daily administration, workplace experience, and facilities coordination. This is an in-office leadership role supported by a receptionist, event coordinator, baristas, and contracted janitorial and security personnel.

The ideal candidate combines strong office management and customer service with practical facilities operations.

Qualifications

• 5+ years in office management or facilities coordination.
• Vendor management and budget tracking experience.
• Strong organizational and communication abilities.

Responsibilities

• Be the primary office contact for questions and issues.
• Manage reception, mail, supplies, and amenities for the office.
• Oversee visitor management, parking, badges, and keys.
• Handle conference room bookings and standards.
• Support budget tracking and identify cost savings.
• Collaborate with HR, IT, and leaders on onboarding and programs.
• Coordinate events, town halls, and employee experiences.
• Oversee facilities operations incl. HVAC, electrical, security.

Skills

Office management

Customer service

Project management

Vendor coordination

Communication skills

Education

Certified Facility Manager (CFM)

Facilities Management Professional (FMP)

Bachelor's degree in related field

Tools

Microsoft Office

Visitor mgmt system

Space planning software

Job description

INNOCEAN USA in Huntington Beach, CA is seeking an experienced Office Manager to oversee daily administration, workplace experience, and facilities coordination. This is an in-office leadership role supported by a receptionist, event coordinator, baristas, and contracted janitorial and security personnel.

The ideal candidate combines strong office management and customer service with practical facilities operations.