Front Office Coordinator

Newlight Technologies, Inc.; Huntington Beach (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Newlight Technologies, Inc. in Huntington Beach, CA is seeking a Front Office Coordinator to be the first point of contact for staff and visitors. The role ensures front office operations run smoothly, supports event planning, scheduling, and vendor relations.

You will manage office inventory, assist with expenses and budgets, and serve as the main liaison for front office vendors. This is a full-time, on-site position requiring strong communication and organizational skills.

Qualifications

• 2+ years of experience as a receptionist or front office coordinator.
• Ability to stay focused in a high-traffic environment with doors opening and closing.
• Strong organizational and multi-tasking abilities; dependable and team oriented.
• Excellent verbal and written communication; proficient with Microsoft Office and Outlook.
• Able to learn procedures quickly and meet deadlines.

Responsibilities

• Provide a warm greeting and connect guests with the appropriate contact.
• Answer, screen, and direct incoming phone calls.
• Maintain registration systems for staff and visitors.
• Coordinate conference room and visitor calendars; send notifications.
• Reserve visitor parking spaces and assist with meetings setup.
• Plan and execute staff events; manage office inventory and supplies.
• Process expenses and assist with budgeting; submit work orders as needed.
• Serve as main point of contact for front office vendors.

Skills

Reception experience

Customer service

Organizational skills

Communication

Team player

Multi-tasking

Detail-oriented

Problem solving

Tools

Microsoft Office

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Huntington Beach, CA, US

2 days ago Requisition ID: 1080

$26.00 To $30.00 Hourly

As the first point of contact for staff and visitors, the Front Office Coordinator provides a friendly, professional representation of Newlight and ensures front office operations run smoothly and efficiently. The Front Office Coordinator oversees event planning and execution, office inventory and organization, and assists with scheduling, processing expenses, and tracking budgets. This position serves as the main point of contact for vendors related to front office operations.

ESSENTIAL FUNCTIONS

• Provide a warm greeting and connect guests with the appropriate contact.
• Maintainand troubleshoot theemployee and visitor registration system.
• Answer, screen, and direct incoming phone calls.
• Reserve visitor parking spaces as needed.
• Coordinate conference room and visitor calendars and send out notifications.
• Place food orders & provide setup for meetings.
• Lead and execute planning and setup of staff events.
• Oversee office and kitchen supply inventory at both buildings.
• Implement organization systems throughout the offices, break rooms, and reception areas
• Prepare, schedule, and ensure fulfillment of outgoing front office documents and small package shipments.
• Manage incoming and outgoing correspondence faxes, mail, and small packages.
• Assist with submitting work orders and scheduling repairs for general office space and equipment.
• Schedule meetings and process expenses for upper management asneeded.
• Assist with budget tracking.
• Serve as the main point of contact for front office vendors.
• Provide support for other duties and projects, as needed.

QUALIFICATIONS

• 2+ years of experience as a receptionist or front office coordinator
• Must be able to stay focused in a high-traffic area with doors opening and closing throughout the day
• Good organizational skills and multi-tasking abilities
• Must bedependable
• Team player who is professional, polite, and service-minded with a can-do attitude
• Ability to comprehend established office routines and policies
• Must be able to learn quickly from oral and written instructions and meet deadlines
• Knowledge of Microsoft Office applications, with emphasis on Outlook
• Strong communication skills (verbal and written) and grammar
• Ability to work independently andefficiently
• Detail-oriented
• Adaptability, foresight, and ability to anticipate
• Determination and resourcefulness to problem-solve
• Self-starter who can identify areas of improvement and increase team efficiency
• Valid and current California driver’s license and insurance along with reliable transportation

WORK ENVIRONMENT

This position is required to work onsite in an office/manufacturing environment. In the general office spaces, there is a low-average noise level, reasonable in office settings.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to see, sit, talk, hear, walk, climb, bend, kneel, lift, carry, and operate computer. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time, non-exempt position, requiring overtime, as needed to complete assigned work. Hours of work: Monday-Friday, 8:30AM-5:00PM