Senior Office & Facilities Manager

Innocean; Huntington Beach (CA); Sur place; USD 70 000 - 80 000; Plein temps

Avantages offerts par ce poste

Health benefits

Wellness program

Disability & life insurance

Generous PTO

Oceanfront campus

Résumé du poste

INNOCEAN USA is seeking an experienced Office Manager to oversee the Huntington Beach office's day-to-day administration, workplace engagement, and facilities coordination. This in-office leadership role is supported by a Receptionist, Event Coordinator, baristas, and contracted janitorial and security staff.

You will manage office services, visitor management, space planning, vendor relations, and budget tracking while partnering with HR, IT, and department leaders to support onboarding and

Qualifications

• 5+ years in office management or related field.
• Knowledge of building systems: HVAC, electrical, plumbing, lighting, fire-life-safety, and security.
• Safety-first mentality with building code awareness.
• Experience coordinating vendors, moves, or workplace improvements.
• Space planning and furniture systems experience.
• Strong organizational, project management and problem-solving skills.
• Proficient with Microsoft Office Suite.
• Customer service oriented and collaborative.
• Experience with workplace management systems, visitor management platforms, or access control.
• FMP/CFM certifications preferred.

Responsabilités

• Serve as primary contact for office-related questions and operational issues.
• Manage office services including reception, mail, supplies, and amenities.
• Administer visitor management, parking, badges, and keys.
• Coordinate conference room reservations and ensure spaces meet standards.
• Approve purchases, support budget tracking, and identify cost-saving opportunities.
• Partner with HR, IT, ERGs, and dept. leaders to support onboarding and initiatives.
• Coordinate office events, town halls, and wellbeing programs.
• Support emergency preparedness, safety, and compliance programs.
• Maintain seating charts, floor plans, occupancy, and furniture inventories.
• Manage moves, workstation installs, and departmental relocations.

Connaissances

Office management

Facilities coordination

Workplace operations

Vendor management

Budgeting

Customer service

Project management

Communication

Access control

Formation

Facilities Management Professional (FMP)

Certified Facility Manager (CFM)

Outils

Microsoft Office Suite

Description du poste

INNOCEAN USA is seeking an experienced Office Manager to oversee the Huntington Beach office's day-to-day administration, workplace engagement, and facilities coordination. This in-office leadership role is supported by a Receptionist, Event Coordinator, baristas, and contracted janitorial and security staff.

You will manage office services, visitor management, space planning, vendor relations, and budget tracking while partnering with HR, IT, and department leaders to support onboarding and