Front Office & Events Coordinator - Mon-Fri

Ultimate Staffing; Irvine (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Ultimate Staffing is seeking a polished Front Office Coordinator for the Irvine Spectrum Area. You will be the face of the office, handling front desk duties and supporting leadership with scheduling and travel arrangements.

The role blends administrative tasks with event coordination, vendor liaison, and basic AV support for meetings and Zoom calls. A friendly, proactive, and professional demeanor is essential to keep the office welcoming and efficient.

Qualifications

• Minimum 2+ years in administrative support or office coordination.
• Experience in event planning or coordinating events preferred.
• Strong organizational and multitasking abilities in fast-paced environments.
• Excellent verbal and written communication; professional demeanor.
• Experience with vendor coordination and basic AV/Zoom setup.
• Proficient in Microsoft Office; Canva experience a plus.

Responsibilities

• Manage the front desk and greet visitors with professionalism.
• Support leadership with scheduling, calendars, travel arrangements, and administrative projects.
• Coordinate meetings, events, conventions, and company initiatives.
• Assist with office operations including vendor coordination and inventory.
• Set up conference rooms and provide basic AV support for presentations.
• Help plan employee engagement activities and office events.
• Maintain a professional, organized, welcoming office environment.
• Provide general administrative support to multiple departments.

Skills

Administrative support

Event coordination

Calendar management

Communication skills

Customer service

Vendor coordination

Zoom/AV troubleshooting

Professional demeanor

Tools

Microsoft Office

Canva

Job description

Ultimate Staffing is seeking a polished Front Office Coordinator for the Irvine Spectrum Area. You will be the face of the office, handling front desk duties and supporting leadership with scheduling and travel arrangements.

The role blends administrative tasks with event coordination, vendor liaison, and basic AV support for meetings and Zoom calls. A friendly, proactive, and professional demeanor is essential to keep the office welcoming and efficient.