Onsite Federal HR Support Specialist — Civilian Resources

Innovative Consulting & Management Services, LLC; Norfolk (VA); On-site; USD 39,000 - 51,000; Full time

Benefits offered by this job

Health & Welfare benefits (SCA)

Medical, Dental & Vision coverage

Life & Disability insurance

401(k) with 3% automatic contribution

11 paid government holidays

PTO starting at 80 hours

Job summary

Innovative Consulting & Management Services (ICMS) seeks an experienced Human Resources Support Specialist (Civilian Resource Support) to assist the U.S. Coast Guard LOGCOM crew with civilian workforce management across LOGCOM bases.

The role includes admin, records, meetings coordination, and data tracking using FedHR and USAStaffing to ensure compliant personnel actions and timely communications.

Qualifications

• Minimum of three (3) years of experience in business administration, HR support, program analysis, or related administrative support functions.
• Familiarity with federal personnel databases and tracking systems (FedHR and USAStaffing).
• Proficiency in Microsoft 365 including Word, Excel, PowerPoint, Teams, SharePoint, OneDrive.
• Exceptional written and verbal communication skills.
• Ability to coordinate with geographically dispersed personnel and multi-tier leadership structures.
• Experience supporting federal civil service or government personnel programs is preferred.

Responsibilities

• Develop and distribute communications supporting civilian workforce trainings, briefings, conferences, meetings, and events; coordinate with the CRC and LOG-1 leadership.
• Provide administrative support for meetings and events: scheduling, agendas, materials, sign-in sheets, rosters, and briefing slides.
• Maintain electronic filing and organize digital records across SharePoint, Power BI Apps, OneDrive, Teams, and government platforms.
• Support administration of the LOGCOM CRC SharePoint page and upload job aids, templates, and references.
• Act as an administrative coordination point for routine civilian workforce matters; track responses and coordinate follow-up.
• Track active hiring actions, recruitment pipelines, billet updates, and status updates for leadership.
• Use FedHR and USAStaffing to support compliant documentation.
• Coordinate with base-level POCs to monitor performance management support and resolve routine bottlenecks.
• Track inquiries, route to appropriate personnel, and escalate policy or labor-relations issues as needed.
• Prepare ad hoc data compilations, reports, and templates as requested by CRC and government reps.

Skills

Communication skills

Coordination across teams

Federal HR programs

Microsoft 365 proficiency

Tools

FedHR

USAStaffing

Microsoft 365

SharePoint

Job description

Innovative Consulting & Management Services (ICMS) seeks an experienced Human Resources Support Specialist (Civilian Resource Support) to assist the U.S. Coast Guard LOGCOM crew with civilian workforce management across LOGCOM bases.

The role includes admin, records, meetings coordination, and data tracking using FedHR and USAStaffing to ensure compliant personnel actions and timely communications.