Human Resources Administrative / Civilian Resource Support Specialist

HR Jobs; Portsmouth (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Arcetyp LLC is seeking a full-time Human Resources Administrative / Civilian Resource Support Specialist to support the U.S. Coast Guard LOGCOM LOG-1 division and its Civilian Resource Coordinator.

The role focuses on personnel tracking, records management, reporting, and coordination, onsite at 300 East Main Street, Norfolk, VA. Key responsibilities include maintaining workforce trackers, assisting with PAL updates, and producing dashboards and reports.

Qualifications

• Minimum three years of experience in business administration, HR support, or related admin roles.
• Proficiency with Microsoft 365 suite (Word, Excel, PowerPoint) and civil service tools is required.
• U.S. citizenship and ability to pass suitability/background checks for federal employment.

Responsibilities

• Support civilian personnel and workforce administration activities for LOGCOM.
• Maintain and update recruitment, billet, personnel-action, and workforce-status trackers.
• Assist with PAL updates using government systems and tools.
• Monitor performance-management activities including ePerformance registrations and evaluations.
• Prepare and maintain recurring reports, dashboards, and data compilations.
• Provide admin support using FedHR, USAStaffing, SharePoint, Teams, OneDrive, Power BI Apps.
• Maintain electronic filing systems and civilian workforce records.
• Coordinate workforce meetings, trainings, conferences, and events.
• Prepare invitations, agendas, rosters, briefing materials, and presentations.
• Answer routine HR inquiries and escalate policy or labor-relations matters.
• Coordinate with LOGCOM leadership and stakeholders.
• Produce professional correspondence and workforce communications.
• Protect PII and sensitive government records.

Skills

Microsoft 365

MS Office

US Citizenship

Tools

FedHR

USAStaffing

ePerformance

SharePoint

Microsoft Teams

OneDrive

Power BI Apps

Power BI

Word

Excel

PowerPoint

Job description

Arcetyp LLC is hiring a full-time Human Resources Administrative / Civilian Resource Support Specialist to support the U.S. Coast Guard (USCG) LOGCOM LOG-1 Personnel & Reserve Force Readiness Division and its Civilian Resource Coordinator (CRC). This role provides administrative and analytical assistance for personnel tracking, records management, reporting, and coordination activities. The position is onsite at 300 East Main Street, Norfolk, VA.

Key Responsibilities

• Support civilian personnel and workforce administration activities for LOGCOM and its subordinate organizations.
• Maintain and update recruitment, hiring, billet, personnel-action, and workforce-status trackers.
• Assist with tracking hiring actions and Personnel Allowance List (PAL) updates using Government-authorized systems and tools.
• Monitor civilian performance-management activities, including ePerformance registration, mid-cycle reviews, annual evaluations, and rating-cycle milestones.
• Prepare and maintain recurring reports, dashboards, spreadsheets, status reports, and data compilations.
• Provide administrative support using FedHR, USAStaffing, ePerformance, SharePoint, Microsoft Teams, OneDrive, Power BI Apps, and other Government-authorized systems.
• Maintain organized electronic filing systems and civilian workforce records.
• Maintain and update the CRC SharePoint site, including job aids, templates, reference materials, files, and other resources.
• Coordinate civilian workforce meetings, briefings, training sessions, conferences, and special events.
• Prepare meeting invitations, agendas, rosters, briefing materials, read-ahead packages, presentations, and related documentation.
• Answer routine administrative HR inquiries using Government-approved information and guidance, and escalat policy, employee-relations, labor-relations, fiscal, or other decision-based matters to Government personnel.
• Coordinate with LOGCOM leadership, supervisors, base-level points of contact, training providers, and other stakeholders.
• Produce clear professional correspondence, reports, presentations, spreadsheets, and workforce communications.
• Protect Personally Identifiable Information (PII), Sensitive But Unclassified information, and Government personnel records.
• Support weekly, biweekly, monthly, and ad hoc reporting requirements in accordance with established deadlines and quality standards.

Minimum Requirements

• Minimum three (3) years of experience in one or more of the following: business administration, Human resources support, program analysis, or related administrative support functions.
• High proficiency with Microsoft 365, including Word, Excel, and PowerPoint.
• U.S. Citizenship and the ability to meet suitability screening for employment in a federal government environment, including passing a background check.
• Completion of required security investigative documentation, including the SF-86 Questionnaire for National Security Positions or equivalent Government investigative documentation.

Technologies

FedHR, USAStaffing, ePerformance, SharePoint, Microsoft Teams, OneDrive, Power BI Apps, Microsoft 365, Word, Excel, PowerPoint, PII, SF-86

Preferred Qualifications

• Experience supporting Federal civilian personnel, military personnel, or other Government personnel programs.
• Experience with Federal HR processes, including recruitment/hiring actions, personnel tracking, performance management, or workforce administration.
• Familiarity with FedHR and USAStaffing.
• Experience with ePerformance or similar employee performance-management systems.
• Experience maintaining SharePoint sites, document libraries, workforce trackers, dashboards, or similar collaborative repositories.
• Experience handling personnel information and PII in a Government environment.

Compensation and Benefits

• Pay and benefits information for this position will be provided to interested candidates that apply.
• Arcetyp offers a package of compensation and benefits to full-time salaried employees.

Onsite Location

Onsite at 300 East Main Street, Norfolk, VA 23510-9104.

Candidate and Hiring Restrictions

• Direct hire candidates only (W2 employee hires).
• No 1099 independent consultants.
• No staffing firms.
• No corp-to-corp (C2C) candidates.
• No H1B sponsorship available.