Onsite Facilities & Workplace Experience Coordinator

Cox; Irvine (CA); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

Paid time off and holidays

Bereavement leave

Job summary

Cox in Irvine, CA is seeking an Office & Facilities Coordinator for a full-time, onsite role focused on facilities operations, workplace experience, and office coordination within our leased office space. You will be the primary onsite contact for internal stakeholders, vendors, and building management to ensure smooth operations and a positive employee experience.

Responsibilities include leading inspections, coordinating with property management, maintaining FF&E, managing breakroom and shared

Qualifications

• Bachelor's degree in related discipline with up to 2 years' experience, or 4 years in related field without degree.
• Strong knowledge of Microsoft product suite, Building Management, work orders, budgeting and payment systems.
• Experience in facilities operations, office coordination, workplace services, or property support.
• Strong organizational skills with ability to manage multiple onsite priorities.
• Ability to troubleshoot facilities, technology, and workplace issues.

Responsibilities

• Maintain a strong on-site presence to support employee experience and resolve facility issues.
• Lead routine inspections of company-occupied spaces.
• Coordinate with property management to address building system issues with minimal disruption.
• Oversee lifecycle and maintenance of FF&E to keep a functional workplace.
• Manage breakroom operations and ensure amenities are available.
• Coordinate space planning within the leased footprint and office moves.
• Schedule conference rooms and leadership visits.
• Manage work orders, vendors, invoicing, and on-site guest support.
• Host quarterly business reviews with vendors to ensure contractual obligations are met.

Skills

Customer service mindset

Strong organizational skills

Onsite operations

Ability to lift up to 25lbs

Education

Bachelor’s degree or related field

Tools

Microsoft Suite

Work order system

Budgeting / payment systems

Facility management software

Job description

Cox in Irvine, CA is seeking an Office & Facilities Coordinator for a full-time, onsite role focused on facilities operations, workplace experience, and office coordination within our leased office space. You will be the primary onsite contact for internal stakeholders, vendors, and building management to ensure smooth operations and a positive employee experience.

Responsibilities include leading inspections, coordinating with property management, maintaining FF&E, managing breakroom and shared