On-site Front Desk & Facilities Coordinator

Institute of Foundation Models; Sunnyvale (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and视ion

Bonus

401K Plan

Generous paid time off, sick leave and

Parental Leave

Employee Assistance Program

Life insurance and disability

Job summary

Institute of Foundation Models in Sunnyvale, CA is seeking a Workplace & Facilities Coordinator to manage front desk operations, coordinate facility tickets, and support team events. This role partners with our Workplace Operations Specialist and engages with building management and vendors to ensure smooth daily operations.

The position is full-time, hourly, non-exempt, with responsibilities spanning guest experiences, facility coordination, and office administration, including catering,

Qualifications

• 2–4 years of experience in office administration, front desk coordination, facilities coordination, or hospitality/guest services.
• Experience interacting with commercial property managers and handling facilities service vendors.
• Strong interpersonal and written communication skills; customer-friendly approach.

Responsibilities

• Front desk reception, visitor check-in, and guest experience coordination.
• Coordinate facility tickets, building maintenance, and vendor visits.
• Support team catering, office supplies, and internal event coordination.

Skills

Customer service

Organization

Communication

Microsoft 365

Education

Associate or Bachelor's degree

Tools

Microsoft 365

Job description

Institute of Foundation Models in Sunnyvale, CA is seeking a Workplace & Facilities Coordinator to manage front desk operations, coordinate facility tickets, and support team events. This role partners with our Workplace Operations Specialist and engages with building management and vendors to ensure smooth daily operations.

The position is full-time, hourly, non-exempt, with responsibilities spanning guest experiences, facility coordination, and office administration, including catering,