Onsite Facilities & Reception Coordinator

TOKYO ELECTRON U.S.HOLDINGS, INC.; Austin (TX); On-site; USD 28,000 - 41,000; Part time

Job summary

TOKYO ELECTRON U.S.HOLDINGS, INC. in Austin, TX is seeking a detail-oriented Facilities Coordinator/Receptionist for 100% in-person work at our Austin headquarters.

You will manage day-to-day facilities, greet visitors, and direct them to the appropriate meeting area. You will oversee office maintenance, coordinate vendor activities, monitor supplies, assist with meetings setup, and contribute to communications and budget tracking.

Qualifications

• High School diploma or equivalent required.
• Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• A proactive approach to problem‑solving and a keen attention to detail.
• SAP Ariba experience a plus.
• Monday.com experience a plus.
• Spanish- and/or Japanese- language skills a plus.

Responsibilities

• Greet and welcome visitors, directing them to the appropriate person or meeting area.
• Oversee daily operations of office facilities, ensuring the office is well-maintained and in good working order.
• Ensure reception area is tidy and presentable.
• Provide basic and accurate information in-person and via phone / email / Teams.
• Manage incoming and outgoing mail, packages, and deliveries.
• Monitor and manage office supplies, including ordering and inventory control.
• Assist with coordinating meetings, including furniture setup, and layout adjustments.
• Build and maintain relationships with vendors, coordinating routine maintenance, repairs, and improvements with external vendors and contractors.
• Seating management including documentation of seating charts, coordinating moves with managers and ensuring seating is established for new hires.
• Draft and distribute internal communications related to facilities updates, office closures, or other relevant announcements.
• Assist in monitoring and managing the facilities budget, including tracking expenditures and identifying cost‑saving opportunities.
• Participate as support staff for company events and functions.
• Liaise with the on‑site catering company / café staff, dealing with queries and issues as necessary.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Microsoft Office

Spanish language skills

Japanese language skills

Education

High School diploma

Tools

SAP Ariba

Monday.com

Job description

TOKYO ELECTRON U.S.HOLDINGS, INC. in Austin, TX is seeking a detail-oriented Facilities Coordinator/Receptionist for 100% in-person work at our Austin headquarters.

You will manage day-to-day facilities, greet visitors, and direct them to the appropriate meeting area. You will oversee office maintenance, coordinate vendor activities, monitor supplies, assist with meetings setup, and contribute to communications and budget tracking.