Onsite Facilities & Front Desk Coordinator

Tokyo Electron Limited; Austin (TX); On-site; USD 28,000 - 41,000; Full time

Job summary

TOKYO ELECTRON U.S.HOLDINGS, INC. seeks a detail‑oriented Facilities Coordinator/Receptionist for an onsite contract role at our Austin headquarters.

You will manage daily facilities operations, greet visitors, and serve as the first point of contact while coordinating with security, vendors, and internal teams. The successful candidate will maintain a welcoming environment, handle mail and supplies, assist with meetings and seating, and help monitor the facilities budget.

Qualifications

• High School diploma or equivalent required.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Proactive problem solving and keen attention to detail.
• SAP Ariba or Monday.com experience a plus; bilingual skills valued.

Responsibilities

• Regular attendance is important to achieve goals.
• Ensure reception area is tidy and presentable.
• Oversee daily operations of office facilities and maintenance.
• Greet and welcome visitors, direct to appropriate person or area.
• Enforce security protocols and issue visitor badges.
• Provide basic info in-person and via phone/email/Teams.
• Manage mail, packages, and deliveries.
• Monitor and manage office supplies and inventory.
• Assist with coordinating meetings, including furniture setup.
• Build and maintain vendor/contractor relationships for maintenance.
• Seating management and documentation of seating charts.
• Draft and distribute internal facilities communications.
• Monitor facilities budget and identify cost-saving opportunities.
• Support company events and liaise with catering staff.
• Coordinate with property management on building requirements.
• Perform other duties as required.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Handle confidential information

Problem solving

Spanish language

Japanese language

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

SAP Ariba

Monday.com

Job description

TOKYO ELECTRON U.S.HOLDINGS, INC. seeks a detail‑oriented Facilities Coordinator/Receptionist for an onsite contract role at our Austin headquarters.

You will manage daily facilities operations, greet visitors, and serve as the first point of contact while coordinating with security, vendors, and internal teams. The successful candidate will maintain a welcoming environment, handle mail and supplies, assist with meetings and seating, and help monitor the facilities budget.