Event & Community Engagement Specialist (Contractor)

TOKYO ELECTRON U.S.HOLDINGS, INC.; Austin (TX); Hybrid; USD 52,000 - 86,000; Full time

Job summary

TOKYO ELECTRON U.S.HOLDINGS, INC. is seeking an event specialist / community engagement contractor to support the Marketing and Communications Department’s Events Team. The role blends event planning with community engagement across the U.S., reporting to the Events Manager.

The position requires strong communication, organizational and collaboration skills, with experience in conferences, vendor management, and budget oversight. It operates on a hybrid model with 3+ days in downtown Austin.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Project Management, or related field preferred.
• 2+ years of experience in marketing coordination, event planning, community engagement or a similar role.
• Proven experience in conference and event marketing.
• Strong organizational and project management skills.
• Strong communication and interpersonal skills.
• Strong collaboration and relationship building skills.
• Ability to multi-task is critical to success.
• Proficiency in Microsoft Office Suite and marketing software/tools.
• Familiarity with Monday.com or other program management tools.
• Experience with budget management and vendor negotiations with some financial acumen.
• Occasionally lift and/or move up to 30 pounds.
• Some domestic (US) travel required (10-15%).
• TEL operates on a hybrid work model which requires at least 3 days a week in our new downtown Austin office with a beautiful view of LadyBird Lake.

Responsibilities

• Plan and organize internal and external events assigned, both locally and around the U.S.
• Creating, implementing and controlling event budgets.
• Establishing relationships with vendors and suppliers for events.
• Typical examples would be caterers, venue owners, as well as industry organizations (e.g. hotels, restaurants, industry sponsorships).
• Establishing detailed timelines and deadlines for items such as: contracts, payments, marketing material preparation, catering arrangements, procurement of needed supplies, and other event specific needs.
• Executing the plan and providing event data and reports as required.
• Effective communication with all parties including, clients, vendors, team members, manager, etc. on details and progress of events.
• Ensure customer (event owner/sponsor) satisfaction by offering needed service and assistance to event participants.
• Develop and manage a calendar of Community Engagement activities across the US.
• Lead the effort to drive awareness and volunteering for engagement events
• Supervise the Community Engagement budget
• Drive activity around capturing the ROI of engagement relationships.
• Regularly engage with community engagement leaders and teams
• Close coordination with the Corporate Sustainability team
• Share program updates with Communications Team for social media, and internal communications
• Act as administrator of the Benevity TEL FOR GOOD platform
• Organize regularly scheduled TEL FOR GOOD committee meetings.

Skills

Communication

Project management

Event planning

Vendor negotiations

Budget management

MS Office

Monday.com

Interpersonal skills

Collaboration

multitask

Education

Bachelor's degree in Marketing/Business Admin/PM or related field

Tools

MS Office Suite

Monday.com

Job description

TOKYO ELECTRON U.S.HOLDINGS, INC. is seeking an event specialist / community engagement contractor to support the Marketing and Communications Department’s Events Team. The role blends event planning with community engagement across the U.S., reporting to the Events Manager.

The position requires strong communication, organizational and collaboration skills, with experience in conferences, vendor management, and budget oversight. It operates on a hybrid model with 3+ days in downtown Austin.