Administrative Coordinator (Contract)

Tokyo Electron Limited; Austin (TX); On-site; USD 28,000 - 41,000; Full time

Job summary

TOKYO ELECTRON U.S.HOLDINGS, INC. seeks a detail‑oriented Facilities Coordinator/Receptionist for an onsite contract role at our Austin headquarters.

You will manage daily facilities operations, greet visitors, and serve as the first point of contact while coordinating with security, vendors, and internal teams. The successful candidate will maintain a welcoming environment, handle mail and supplies, assist with meetings and seating, and help monitor the facilities budget.

Qualifications

• High School diploma or equivalent required.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Proactive problem solving and keen attention to detail.
• SAP Ariba or Monday.com experience a plus; bilingual skills valued.

Responsibilities

• Regular attendance is important to achieve goals.
• Ensure reception area is tidy and presentable.
• Oversee daily operations of office facilities and maintenance.
• Greet and welcome visitors, direct to appropriate person or area.
• Enforce security protocols and issue visitor badges.
• Provide basic info in-person and via phone/email/Teams.
• Manage mail, packages, and deliveries.
• Monitor and manage office supplies and inventory.
• Assist with coordinating meetings, including furniture setup.
• Build and maintain vendor/contractor relationships for maintenance.
• Seating management and documentation of seating charts.
• Draft and distribute internal facilities communications.
• Monitor facilities budget and identify cost-saving opportunities.
• Support company events and liaise with catering staff.
• Coordinate with property management on building requirements.
• Perform other duties as required.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Handle confidential information

Problem solving

Spanish language

Japanese language

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

SAP Ariba

Monday.com

Job description

*This is an onsite Contract Position*

We are seeking a detail-oriented and organized Facilities Coordinator/Receptionist to manage our office's day-to-day facilities operations while also serving as the first point of contact for visitors and clients. This position requires a professional individual who can multitask effectively, handle a wide range of administrative and facilities-related tasks, and maintain a welcoming environment.

Key Responsibilities:

• Regular attendance is important to achieve overall company / department goals and is a requirement of this position.
• Ensure reception area is tidy and presentable.
• Oversee daily operations of office facilities, ensuring the office is well-maintained and in good working order.
• Greet and welcome visitors, directing them to the appropriate person or meeting area.
• Ensure that security protocols are followed, including issuing visitor badges and coordinating with security personnel when necessary.
• Provide basic and accurate information in-person and via phone / email / Teams.
• Manage incoming and outgoing mail, packages, and deliveries.
• Monitor and manage office supplies, including ordering and inventory control.
• Assist with coordinating meetings, including furniture setup, and layout adjustments.
• Build and maintain relationships with vendors, coordinating routine maintenance, repairs, and improvements with external vendors and contractors.
• Seating management including documentation of seating charts, coordinating moves with managers and ensuring seating is established for new hires.
• Draft and distribute internal communications related to facilities updates, office closures, or other relevant announcements.
• Assist in monitoring and managing the facilities budget, including tracking expenditures and identifying cost‑saving opportunities.
• General knowledge of the company's policies, procedures, and best known methods.
• Participate as support staff for company events and functions.
• Liaise with the on‑site catering company / cafe staff, dealing with queries and issues as necessary.
• Receives emergency procedure training including first aid, CPR and use of an AED machine.
• Liaise with property management to comply with building requirements and processes.
• Perform other duties as required.

Qualifications:

• High School diploma or equivalent required.
• Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• A proactive approach to problem‑solving and a keen attention to detail.
• SAP Ariba experience a plus.
• Monday.com experience a plus.
• Spanish- and/or Japanese- language skills a plus.

Physical Demands and Work Conditions:

• Ability to lift up to 33 pounds.
• Comfortable with standing or walking for extended periods.
• Requires 4 to 6 hours per day at a computer screen/keyboard.
• This role is 100% in person at our Austin Headquarters location. Schedule is 8am-5pm Monday-Friday. After hours meeting support may be required with advance notice.

Diversity creates an innovative culture. TEL US is an Equal Employment Opportunity / Aff intive Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

TOKYO ELECTRON U.S.HOLDINGS, INC.