Dynamic Office & Facilities Administrator

Realign Llc; Austin (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

TCS is seeking an experienced Office Assistant in Austin, TX. The role involves managing reception, coordinating client visits, handling mail and packages, and maintaining conference spaces. You will support facility operations, security, procurement, and budgeting under management guidance.

The position requires 5-10 years in administration, strong English communication, and proficiency with MS Office. Flexibility for after-hours support and a proactive, team-oriented mindset is essential.

Qualifications

• 5-10 years’ experience in Administrative Function of a medium sized facility (> 300 associates) preferred.
• Excellent English communication skills (written & verbal).
• Proficient in Microsoft Office and general computer skills.
• Knowledge of Office Management, Safety and Fire control systems, Security integration with IT security policies.
• Experience in Personnel management, Procurement, Finance and Accounting processes.

Responsibilities

• Reception Management and client/guest coordination at front desk.
• Handle mail, packages and conference room reservations.
• Maintain equipment cleanliness and liaise with building management.
• Organize events and assist with budgeting and expense tracking.
• Procurement of office supplies and adherence to purchasing policies.
• Ensure compliance with health, safety, and security guidelines.

Skills

English communication

MS Office

Office management

Safety systems

Physical security integration

Procurement processes

Finance processes

Team player

Organizational skills

Analytical thinking

Multitasking

Problem solving

Adaptability

Tools

Microsoft Office

Job description

TCS is seeking an experienced Office Assistant in Austin, TX. The role involves managing reception, coordinating client visits, handling mail and packages, and maintaining conference spaces. You will support facility operations, security, procurement, and budgeting under management guidance.

The position requires 5-10 years in administration, strong English communication, and proficiency with MS Office. Flexibility for after-hours support and a proactive, team-oriented mindset is essential.