Events & Community Engagement Specialist

Tokyo Electron Limited; Austin, Northern (TX, KY); Hybrid; USD 34,000 - 55,000; Full time

Job summary

Tokyo Electron U.S. Holdings, Inc. is seeking an event specialist/contractor to support the Marketing and Communications Events Team in Austin, balancing internal and external events with community engagement activities.

You will coordinate planning, budgeting, and vendor relations for tradeshows, conferences, and TEL FOR GOOD programs, report progress, and ensure sponsor satisfaction while collaborating with the Sustainability and Communications teams.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Project Management, or related field.
• 2+ years of experience in marketing coordination, event planning, community engagement or a similar role.
• Proven conference and event marketing experience.
• Strong organizational and project management skills.
• Strong communication and interpersonal skills.
• Ability to multi-task is critical to success
• Proficiency in Microsoft Office Suite and marketing software/tools.
• Familiarity with Monday.com or other program management tools.
• Experience with budget management and vendor negotiations with some financial acumen.
• Occasionally lift and/or move up to 30 pounds.
• Some domestic (US) travel required (10-15%).
• TEL operates on a hybrid work model which requires at least 3 days a week in our new downtown Austin office with a beautiful view of LadyBird Lake.

Responsibilities

• Plan and organize internal and external events assigned, both locally and around the U.S.
• Creating, implementing and controlling event budgets.
• Establishing relationships with vendors and suppliers for events.
• Typical examples would be caterers, venue owners, as well as industry organizations (e.g. hotels, restaurants, industry sponsorships).
• Establishing detailed timelines and deadlines for items such as: contracts, payments, marketing material preparation, catering arrangements, procurement of needed supplies, and other event specific needs.
• Executing the plan and providing event data and reports as required.
• Effective communication with all parties including, clients, vendors, team members, manager, etc. on details and progress of events.
• Ensure customer (event owner/sponsor) satisfaction by offering needed service and assistance to event participants.
• Develop and manage a calendar of Community Engagement activities across the US.
• Lead the effort to drive awareness and volunteering for engagement events
• Supervise the Community Engagement budget
• Drive activity around capturing the ROI of engagement relationships.
• Regularly engage with community engagement leaders and teams
• Close coordination with the Corporate Sustainability team
• Share program updates with Communications Team for social media, and internal communications
• Act as administrator of the Benevity TEL FOR GOOD platform
• Organize regularly scheduled TEL FOR GOOD committee meetings.

Skills

Strong communication

Interpersonal skills

Organizational skills

Project management

Budget management

Vendor negotiations

MS Office

Monday.com

Multi-tasking

Education

Bachelor's degree in Marketing, Business Administration, Project Management, or related field

Tools

Microsoft Office Suite

Monday.com

Job description

Tokyo Electron U.S. Holdings, Inc. is seeking an event specialist/contractor to support the Marketing and Communications Events Team in Austin, balancing internal and external events with community engagement activities.

You will coordinate planning, budgeting, and vendor relations for tradeshows, conferences, and TEL FOR GOOD programs, report progress, and ensure sponsor satisfaction while collaborating with the Sustainability and Communications teams.