Onsite Facilities & Office Coordinator - Boston

Suffolk Construction; Boston (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

Suffolk Construction is seeking a Facilities and Office Coordinator for our Boston headquarters. This in-office role requires on-site work five days a week and involves coordinating facility services, front-desk administration, mailroom operations, and office supplies.

You will greet visitors, manage courier services, set up meetings, assist with new hires and relocations, and ensure spaces are clean, organized, and compliant with safety standards.

Qualifications

• High school diploma and 3 years of office services experience or equivalent
• Valid driver’s license and registered vehicle
• OSHA 10 hours and CPR/First Aid certification upon hiring
• Proficiency with Microsoft Office Suite and basic internet skills

Responsibilities

• Facility Services: maintain clean, well-kept property; set up/break down meetings and events; occasional evening hours.
• Office Administration: greet visitors, answer calls, manage courier services; keep break rooms and common areas stocked.
• Mailroom Operations: process mail, operate postage machines, prepare shipments; assist with new hires and office relocations

Skills

Communication skills

Attention to detail

Independent worker

Team collaboration

Driver's license

OSHA 10 CPR/First Aid

Recordkeeping

Education

High school graduate

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Suffolk Construction is seeking a Facilities and Office Coordinator for our Boston headquarters. This in-office role requires on-site work five days a week and involves coordinating facility services, front-desk administration, mailroom operations, and office supplies.

You will greet visitors, manage courier services, set up meetings, assist with new hires and relocations, and ensure spaces are clean, organized, and compliant with safety standards.