On-Site Office Experience Specialist

Focus Financial Partners; Needham (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

Focus Partners is seeking an Office Support Specialist to help run daily operations at the Needham office. This on-site role blends facilities support, office services, hospitality, and executive administrative support for two senior advisors, ensuring a professional, welcoming environment for associates, clients, and visitors.

You will manage reception, calendar coordination, limited travel, CRM updates, event setup, and vendor relations, while upholding Workplace Services standards and safety

Qualifications

• High School diploma or equivalent required.
• 2+ years in office support or related roles.
• Proficiency with Microsoft 365 suite.
• Strong communication and multitasking abilities.

Responsibilities

• Maintain reception areas, conference rooms, and shared spaces to stay organized and client-ready.
• Welcome clients and visitors; provide phone coverage and receptionist support.
• Provide executive support including meeting coordination, travel coordination, and CRM updates.
• Coordinate catering and event logistics for meetings and office events.
• Support office moves, shipping, mail, scanning, scheduling, and admin needs.
• Collaborate with Workplace Services leadership and vendors to maintain office standards.

Skills

Microsoft 365

Customer-focused communication

Organization & multitasking

Reception management

Education

High School diploma or equivalent

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Focus Partners is seeking an Office Support Specialist to help run daily operations at the Needham office. This on-site role blends facilities support, office services, hospitality, and executive administrative support for two senior advisors, ensuring a professional, welcoming environment for associates, clients, and visitors.

You will manage reception, calendar coordination, limited travel, CRM updates, event setup, and vendor relations, while upholding Workplace Services standards and safety