On-Site Facilities & Office Operations Coordinator | Boston

Franklin Templeton; Boston (MA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Three weeks PTO

Health coverage

401(k) with company match

Employee Stock Investment Plan (ESIP)

LEAP education assistance

Career development programs

Job summary

Franklin Templeton in Boston, MA seeks an on-site Facilities Operations & Admin Specialist to support corporate Real Estate & Facilities services. You will manage maintenance, access requests, invoicing, conference center bookings, and reporting, while maintaining SharePoint content and coordinating with teams across the globe.

The role requires 2-5 years in admin/facilities, strong MS Office skills, and a client-focused, detail-oriented approach in a fast-paced environment.

Qualifications

• 2-5 years of experience in administrative, facilities, or office operations roles.

Responsibilities

• Manage maintenance and access requests through shared mailboxes.
• Support work order and card access systems.
• Process and track facility invoices.
• Submit monthly expense reports.
• Maintain compliant Certificates of Insurance.
• Maintain internal Corporate Real Estate & Facilities SharePoint content.
• Support global facilities, lease, and operations activities.
• Contribute to special projects and process improvements.
• Assist with reporting, coordination, and documentation as needed.
• Welcome visitors and clients professionally.
• Manage conference room reservations end to end.
• Schedule meetings, visitors, and parking using EMS.
• Verify daily room setups and visitor readiness.
• Coordinate arrivals with administrative partners.
• Coordinate catering orders and setup requirements.
• Schedule audiovisual and Microsoft Teams support.
• Prepare daily setup and catering billing reports.

Skills

MS Office 365

Organizational skills

Attention to detail

Multitasking

Tools

SharePoint

EMS

Job description

Franklin Templeton in Boston, MA seeks an on-site Facilities Operations & Admin Specialist to support corporate Real Estate & Facilities services. You will manage maintenance, access requests, invoicing, conference center bookings, and reporting, while maintaining SharePoint content and coordinating with teams across the globe.

The role requires 2-5 years in admin/facilities, strong MS Office skills, and a client-focused, detail-oriented approach in a fast-paced environment.