Onsite Facilities & Admin Coordinator (Executive Support)

WCL Group; Wade Hampton (SC); On-site; USD 30,000 - 38,000; Full time

Job summary

WCL Group is seeking a Facilities & Administrative Coordinator in Greenville, SC. This onsite role supports an Executive Director, manages building operations, calendars, travel, and expense reporting, and coordinates room reservations and moves.

Ideal candidates have 5+ years in administrative roles, strong organizational skills, and proficiency in Outlook, Excel, Word, PowerPoint, and Teams. The position is a 1-year contract with potential extension, Monday–Friday, 40 hours.

Qualifications

• 5+ years of experience in administrative support, office operations, facilities coordination, or a related field.
• Associate degree or higher required.
• Proficiency in Outlook, Excel, Word, PowerPoint, and Teams.
• Strong organization, prioritization, follow-through, and customer service.
• Professional written and verbal communication with ability to collaborate across departments.
• Ability to independently track requests and manage competing priorities.

Responsibilities

• Serve as the primary coordination contact for routine building-related requests and concerns.
• Identify, document, and route issues to Facilities, Maintenance, IT, Security, or other teams, and follow up through resolution.
• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs.
• Maintain issue logs, service requests, contacts, and building-related communications.
• Coordinate calendar, travel, expense reports, and meeting materials for the Executive Director.
• Provide concise weekly updates on facilities requests, room issues, seating changes, and outstanding actions.

Skills

Outlook proficiency

Excel

Word

PowerPoint

Teams

Organization

Communication

Cross-department collaboration

Education

Associate degree or higher

Tools

Outlook

Excel

Word

PowerPoint

Teams

Job description

WCL Group is seeking a Facilities & Administrative Coordinator in Greenville, SC. This onsite role supports an Executive Director, manages building operations, calendars, travel, and expense reporting, and coordinates room reservations and moves.

Ideal candidates have 5+ years in administrative roles, strong organizational skills, and proficiency in Outlook, Excel, Word, PowerPoint, and Teams. The position is a 1-year contract with potential extension, Monday–Friday, 40 hours.