Facilities & Administrative Coordinator

WCL Group; Wade Hampton (SC); On-site; USD 30,000 - 38,000; Full time

Job summary

WCL Group is seeking a Facilities & Administrative Coordinator in Greenville, SC. This onsite role supports an Executive Director, manages building operations, calendars, travel, and expense reporting, and coordinates room reservations and moves.

Ideal candidates have 5+ years in administrative roles, strong organizational skills, and proficiency in Outlook, Excel, Word, PowerPoint, and Teams. The position is a 1-year contract with potential extension, Monday–Friday, 40 hours.

Qualifications

• 5+ years of experience in administrative support, office operations, facilities coordination, or a related field.
• Associate degree or higher required.
• Proficiency in Outlook, Excel, Word, PowerPoint, and Teams.
• Strong organization, prioritization, follow-through, and customer service.
• Professional written and verbal communication with ability to collaborate across departments.
• Ability to independently track requests and manage competing priorities.

Responsibilities

• Serve as the primary coordination contact for routine building-related requests and concerns.
• Identify, document, and route issues to Facilities, Maintenance, IT, Security, or other teams, and follow up through resolution.
• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs.
• Maintain issue logs, service requests, contacts, and building-related communications.
• Coordinate calendar, travel, expense reports, and meeting materials for the Executive Director.
• Provide concise weekly updates on facilities requests, room issues, seating changes, and outstanding actions.

Skills

Outlook proficiency

Excel

Word

PowerPoint

Teams

Organization

Communication

Cross-department collaboration

Education

Associate degree or higher

Tools

Outlook

Excel

Word

PowerPoint

Teams

Job description

Client Highlight

The client you will be working for is a Fortune 500 Energy and Industrial Technology Company. This opportunity will give you experience in the energy transition sector with a company that is a globally recognized leader in power generation, wind energy, electrification, and grid solutions — and one of the most storied industrial brands in the world.

LOCATION Greenville, South Carolina, 29615 COMPENSATION $21.50-$27.50 SCHEDULE Monday-Friday, 40 hours Onsite CONTRACT TERM 1 year contract with a strong likelihood of extension or conversion to fulltime.

Position Overview – Facilities & Administrative Coordinator

You'll be the go-to person for everyday building and workplace needs, and the administrative support for an Executive Director. When someone reports a building issue, you'll log it, send it to the right team (Facilities, Maintenance, IT, or Security), and follow up until it's fixed. You'll manage conference room and auditorium reservations, keep seating assignments and floor plans current, and coordinate moves and office changes. For the Executive Director, you'll handle the calendar, travel, expense reports, and meeting materials. It's a good fit for someone organized, dependable, and good with people, who keeps clear records and handles sensitive information with discretion.

Building Operations & Facilities Coordination

• Serve as the primary coordination contact for routine building-related requests and concerns
• Identify, document, and route issues to Facilities, Maintenance, IT, Security, or other appropriate teams, and follow up through resolution
• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs
• Maintain issue logs, service requests, contacts, and building-related communications

Conference Room & Auditorium Coordination

• Coordinate room and auditorium reservations, scheduling conflicts, and space utilization
• Maintain reservation records and communicate self-service booking procedures and room guidelines
• Coordinate with IT/AV and Facilities on equipment issues, room readiness, and special meeting requirements
• Support logistics for larger meetings and events as assigned, coordinating rather than personally performing all room setups

Seating & Workspace Coordination

• Maintain seating assignments, occupancy records, and current floor plans
• Coordinate employee moves, seating changes, and workspace adjustments with Facilities, IT, and departmental partners
• Track open seating requests and support office reconfiguration projects

General Administrative Coordination

• Maintain spreadsheets, tracking logs, shared documentation, and routine reports
• Coordinate operational communications and assigned administrative projects
• Recommend practical improvements to workplace processes and request tracking

Executive Administrative Support

• Coordinate calendar appointments, meeting invitations, and scheduling conflicts
• Arrange business travel, itineraries, and related logistics
• Assist with expense reporting, meeting materials, and follow-up activities as assigned
• Handle sensitive information with discretion and maintain alignment with supervisor-established priorities

Performance & Reporting Expectations

• Provide a concise weekly update covering open facilities requests, room and auditorium issues, seating changes, completed work, and outstanding actions
• Maintain accurate, current tracking records, and communicate status and delays promptly
• Follow established procedures and elevate issues to the team accountable for resolution
• Work under a designated administrative supervisor who assigns work and sets overall priorities; executive support requests are coordinated with the Executive Director

REQUIRED QUALIFICATIONS/SKILLS

• At least 5 years of experience in administrative support, office operations, facilities coordination, or a related field
• Associate degree or higher
• Proficiency in Outlook, Excel, Word, PowerPoint, and Teams
• Strong organization, prioritization, follow-through, and customer service skills
• Professional written and verbal communication, and the ability to collaborate across departments
• Ability to independently track requests, identify appropriate escalation paths, and manage competing priorities

MUST HAVE

• 5+ years of experience in administrative support, office operations, or facilities coordination
• Associate degree or higher
• Proficiency in Outlook, Excel, Word, PowerPoint, and Teams
• Ability to independently track requests and manage competing priorities