Executive Admin & Facilities Coordinator

Kelly; Greenville (SC); On-site; USD 30,000 - 43,000; Full time

Job summary

Kelly in Greenville, SC is seeking an experienced Administrative Assistant – Facilities & Administrative Coordinator to support day-to-day building operations and provide executive-level administrative support. The role coordinates conference rooms, auditorium reservations, seating, and cross-functional tasks with Facilities, IT, Security, and other teams.

The ideal candidate has 5+ years in admin roles, strong organizational skills, proficiency with Microsoft Office apps, and the ability to

Qualifications

• Minimum 5 years’ experience in administrative support, office operations, facilities coordination, or related fields.
• Strong organizational, prioritization, and customer service skills.
• Proficiency with Outlook, Excel, Word, PowerPoint, and Teams.
• Excellent professional written and verbal communication skills.
• Ability to independently manage requests and competing priorities.
• Associate degree or higher required.

Responsibilities

• Serve as primary point of contact for routine building-related requests and concerns.
• Identify, document, and route issues to appropriate teams; follow up through resolution.
• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs.
• Maintain issue logs, service requests, and building-related communications.
• Manage reservations, scheduling conflicts, and space utilization.
• Maintain reservation records and communicate booking procedures.
• Coordinate with IT/AV and Facilities for equipment, room readiness, and special requirements.
• Support logistics for meetings and events; coordinate (not perform) room setups.
• Maintain seating assignments, floor plans, and occupancy records.
• Coordinate employee moves and workspace changes with relevant departments.
• Support office reconfiguration projects.
• Maintain spreadsheets, logs, documentation, and reports.
• Coordinate operational communications and administrative projects.
• Recommend improvements to processes and tracking.
• Provide concise weekly updates on facilities requests, room/auditorium issues, seating changes, completed work, and outstanding actions.
• Maintain accurate tracking records and communicate status proactively.
• Follow procedures and ...

Skills

Outlook

Excel

Word

PowerPoint

Teams

Prioritization

Communication

Customer service

Time management

Education

Associate degree or higher

Job description

Kelly in Greenville, SC is seeking an experienced Administrative Assistant – Facilities & Administrative Coordinator to support day-to-day building operations and provide executive-level administrative support. The role coordinates conference rooms, auditorium reservations, seating, and cross-functional tasks with Facilities, IT, Security, and other teams.

The ideal candidate has 5+ years in admin roles, strong organizational skills, proficiency with Microsoft Office apps, and the ability to