Onsite Executive Assistant to CEO | Calendar & Travel

Aspire General Insurance Services; Rancho Cucamonga (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Aspire General Insurance Services seeks an Executive Assistant to support the CEO at our Rancho Cucamonga headquarters. The role requires proactive calendar management, travel coordination, and professional communications, with a focus on discretion and executive-level support.

You will prepare materials, manage confidential information, coordinate internal and external meetings, and help keep high-priority initiatives on track in a fast-paced environment. This is an onsite role.

Qualifications

• Experience supporting a CEO or senior executive.
• Proven ability to manage complex calendars and travel itineraries.
• Excellent written and verbal communication; highly confidential.

Responsibilities

• Manage the CEO’s calendar, meetings, and daily schedule.
• Coordinate internal and external meetings and travel.
• Draft and review emails, memos, and reports for executive leadership.
• Screen and route communications and maintain confidential files.
• Prepare agendas and materials for meetings; capture minutes and action items.

Skills

CEO support

Calendar management

Travel coordination

Communications

Discretion

Microsoft Office

Tools

Microsoft Office

Outlook

Teams

Word

Excel

Job description

Aspire General Insurance Services seeks an Executive Assistant to support the CEO at our Rancho Cucamonga headquarters. The role requires proactive calendar management, travel coordination, and professional communications, with a focus on discretion and executive-level support.

You will prepare materials, manage confidential information, coordinate internal and external meetings, and help keep high-priority initiatives on track in a fast-paced environment. This is an onsite role.