Executive Assistant to CEO | AI‑Driven, Global Travel

Ontra; Concord (CA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Remote-first policy

Team offsites

Paid flexible time off

Parental leave

Retirement contributions

Phone stipend

Learning & development resources

Medical, dental, and vision insurance

Job summary

Ontra is seeking an Executive Assistant to support our CEO in a hybrid California role requiring regular travel to the 92625 area. You will manage a fast-paced executive calendar, coordinate domestic and international travel, and act as a trusted liaison with key stakeholders while handling confidential information with discretion.

We value proactive problem-solving, excellent communication, and a strong ability to balance personal and professional priorities with polish.

Qualifications

• 4+ years supporting C-suite executives in an administrative role.
• Proficient with Google Suite (Gmail, Calendar, Sheets).
• Willing to commute to 92625 frequently; reliable transport; valid license; insurance.
• Commitment to confidentiality and discretion with sensitive information.
• Strong problem-solving and proactive communication skills.
• Experience using AI tools to streamline executive workflows.

Responsibilities

• Own the CEO's daily calendar, schedule meetings, and resolve conflicts.
• Coordinate domestic and international travel arrangements and itineraries.
• Handle executive travel, expenses, and related logistics to free up leadership time.
• Manage personal projects for the CEO and assist with home and personal tasks.
• Serve as primary contact between CEO and internal/external stakeholders; handle correspondence.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

AI tools

Communication

Tools

Google Calendar

Gmail

Google Sheets

Google Workspace

Job description

Ontra is seeking an Executive Assistant to support our CEO in a hybrid California role requiring regular travel to the 92625 area. You will manage a fast-paced executive calendar, coordinate domestic and international travel, and act as a trusted liaison with key stakeholders while handling confidential information with discretion.

We value proactive problem-solving, excellent communication, and a strong ability to balance personal and professional priorities with polish.