Executive Assistant to CEO | Calendar & Travel Pro

Aspire General; Rancho Cucamonga (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Aspire General seeks an Executive Assistant to support the Chief Executive Officer at the Rancho Cucamonga headquarters. The role requires discretion, proactive planning, and top-tier professionalism in a fast-paced environment.

This onsite position handles calendar management, meeting coordination, travel logistics, and executive communications, serving as a trusted partner to the CEO and coordinating with stakeholders across the company.

Qualifications

• Experience supporting a CEO or C‑Suite executive.
• Strong calendar, meetings, travel, and prioritization skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Independent, proactive, detail oriented and able to anticipate needs.
• Proficient with Microsoft Office suite.

Responsibilities

• Manage the CEO’s calendar, meetings, and daily schedule.
• Coordinate internal and external meetings and travel arrangements.
• Draft and review executive communications and materials.
• Attend meetings when needed, capture minutes and action items, and follow up.
• Maintain organized executive files and support special projects.

Skills

Calendar management

Travel coordination

Communications

Discretion & confidentiality

Independent initiative

Stakeholder management

Meeting logistics

MS Office proficiency

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Aspire General seeks an Executive Assistant to support the Chief Executive Officer at the Rancho Cucamonga headquarters. The role requires discretion, proactive planning, and top-tier professionalism in a fast-paced environment.

This onsite position handles calendar management, meeting coordination, travel logistics, and executive communications, serving as a trusted partner to the CEO and coordinating with stakeholders across the company.