Executive Assistant to CEO | In-Office, Santa Monica

Technology Solutions; Santa Monica (CA); On-site; USD 55,000 - 90,000; Full time

Job summary

Technology Solutions in Santa Monica, CA seeks a seasoned Executive Assistant to act as gatekeeper and calendar manager for the CEO. You will coordinate complex schedules, handle communications, and ensure professional representation of the CEO's office.

You’ll support executive-level activities, manage travel, expenses, and confidential information, while maintaining high service standards and strong collaboration with internal partners.

Qualifications

• 3+ years administrative support in a business environment.
• 1+ years direct support to one or more Executive(s).
• Experience in Spirits/Beverage industry is a plus.

Responsibilities

• Prepare and edit emails, memos, and meeting materials.
• Edit documents for accuracy and formatting.
• Review emails and delegate or respond as needed.
• Answer, screen, and route calls; take messages.
• Manage incoming mail and packages; maintain inventory.
• General filing and record keeping.
• Coordinate and manage meetings and events; travel within LA market.
• Manage business expenses and purchase orders; ensure invoicing and reconciliation.
• Maintain confidential information securely; handle sensitive documents.
• Prepare presentations, charts, and contracts; ensure brand standards.

Skills

Executive support

Calendar management

MS Office proficiency

Relationship building

Communication

Tools

MS Office

Job description

Technology Solutions in Santa Monica, CA seeks a seasoned Executive Assistant to act as gatekeeper and calendar manager for the CEO. You will coordinate complex schedules, handle communications, and ensure professional representation of the CEO's office.

You’ll support executive-level activities, manage travel, expenses, and confidential information, while maintaining high service standards and strong collaboration with internal partners.