Onsite Executive Assistant & Project Coordinator

Kelly; Indianapolis (IN); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Transit benefit

Paid holidays

Paid sick leave

Retirement plan

Job summary

Kelly is seeking a proactive and independent Administrative Assistant Coordinator to support the Wave Lead and team across multiple US locations. This role is 100% onsite in Indianapolis, with occasional business travel.

You will manage executive-level administrative tasks, schedule and coordinate multi-site meetings, plan and book travel, oversee documentation and reporting, and contribute to strategic projects and change management initiatives.

Qualifications

• Associate’s or Bachelor’s degree required or preferred.
• 5–7 years in administrative or executive support roles.
• Proficiency with Google Suite and virtual collaboration tools.
• Experience with project management and change management.
• Strong organizational and interpersonal skills.

Responsibilities

• Provide comprehensive executive support, including travel planning, calendar management, and email drafting/forwarding.
• Organize leadership and team meetings (agendas, documentation, action tracking).
• Support project management activities, including reporting and process oversight.
• Contribute to operational excellence, change management, and team cohesion.
• Collaborate with virtual teams and leadership across multiple sites.

Skills

Administrative support

Executive support

Travel scheduling

Google Suite

Project management

Change management

Interpersonal skills

Education

Associate’s or Bachelor’s degree

Tools

Google Suite

Job description

Kelly is seeking a proactive and independent Administrative Assistant Coordinator to support the Wave Lead and team across multiple US locations. This role is 100% onsite in Indianapolis, with occasional business travel.

You will manage executive-level administrative tasks, schedule and coordinate multi-site meetings, plan and book travel, oversee documentation and reporting, and contribute to strategic projects and change management initiatives.