Administrative Assistant Coordinator

Kelly; Indianapolis (IN); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Transit benefit

Paid holidays

Paid sick leave

Retirement plan

Job summary

Kelly is seeking a proactive and independent Administrative Assistant Coordinator to support the Wave Lead and team across multiple US locations. This role is 100% onsite in Indianapolis, with occasional business travel.

You will manage executive-level administrative tasks, schedule and coordinate multi-site meetings, plan and book travel, oversee documentation and reporting, and contribute to strategic projects and change management initiatives.

Qualifications

• Associate’s or Bachelor’s degree required or preferred.
• 5–7 years in administrative or executive support roles.
• Proficiency with Google Suite and virtual collaboration tools.
• Experience with project management and change management.
• Strong organizational and interpersonal skills.

Responsibilities

• Provide comprehensive executive support, including travel planning, calendar management, and email drafting/forwarding.
• Organize leadership and team meetings (agendas, documentation, action tracking).
• Support project management activities, including reporting and process oversight.
• Contribute to operational excellence, change management, and team cohesion.
• Collaborate with virtual teams and leadership across multiple sites.

Skills

Administrative support

Executive support

Travel scheduling

Google Suite

Project management

Change management

Interpersonal skills

Education

Associate’s or Bachelor’s degree

Tools

Google Suite

Job description

Schedule: 8am–5pm, Mon–Fri

Location: Indianapolis,IN - 36-month commitment.

Occasional travel (4-6 times/year).

Pay: $35/hr

We are looking for a proactive and independent Administrative Assistant Coordinator to support the Wave Lead and team across multiple US locations. This role is 100% onsite in Indianapolis, with occasional business travel. You will manage executive-level administrative tasks, schedule and coordinate multi-site meetings, plan and book travel, oversee documentation and reporting, and contribute to strategic projects and change management initiatives.

Key Responsibilities

• Provide comprehensive executive support, including travel planning, calendar management, and email drafting/forwarding.
• Organize leadership and team meetings (agendas, documentation, action tracking).
• Support project management activities, including reporting, documentation, and process oversight.
• Contribute to operational excellence, change management, and team cohesion.
• Collaborate with virtual teams and leadership across multiple sites.

Qualifications

• Associate’s or Bachelor’s degree required; Bachelor’s preferred.
• 5-7 years in an administrative or executive support role.
• Strong proficiency with Google Suite and virtual collaboration tools.
• Experience with project management and change management.
• Excellent organizational, communication, and interpersonal skills.
• High integrity, discretion, and ability to manage confidential information.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.