Senior Executive Assistant to Two VPs | Hybrid

Kelly; Titusville (NJ); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Kelly is seeking a highly organized Executive Assistant to provide comprehensive administrative and project coordination support to two Vice Presidents. This role also supports the broader Titusville team with office operations and travel logistics.

The successful candidate thrives in a fast-paced environment, demonstrates sound judgment, and can manage multiple priorities with minimal supervision. Proficiency in Microsoft Office and experience with Concur are essential.

Qualifications

• Minimum 5 years of high-level executive administrative or office management experience.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Provide high-level administrative and project coordination support to two Vice Presidents.
• Manage complex calendars, Outlook meetings, and coordinate with other EAs to schedule across time zones.
• Coordinate domestic and international travel arrangements through Concur and prepare expense reports.
• Maintain files and records, handle confidential information with discretion, and communicate effectively at all levels.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Discretion/confidentiality

Microsoft Office

Education

Associate degree

Bachelor's Degree preferred

Tools

Concur

Ariba

Job description

Kelly is seeking a highly organized Executive Assistant to provide comprehensive administrative and project coordination support to two Vice Presidents. This role also supports the broader Titusville team with office operations and travel logistics.

The successful candidate thrives in a fast-paced environment, demonstrates sound judgment, and can manage multiple priorities with minimal supervision. Proficiency in Microsoft Office and experience with Concur are essential.