Strategic Administrative & Project Lead

Motion Recruitment; Indianapolis (IN); On-site; USD 40,000 - 57,000; Full time

Job summary

Motion Recruitment in Indianapolis, IN seeks an Administrative Assistant III to provide proactive support to the Wave Lead and team, manage calendars, travel, and meetings, and drive meeting agendas. This 36-month engagement requires strong organizational skills and collaboration across virtual teams.

Ideal candidates hold an Associate or Bachelor’s degree with 5–7 years in similar roles, experience with Agile, and proficiency in Google Suite and collaboration tools, enabling effective

Qualifications

• Associate or Bachelor’s degree required; Bachelor’s preferred.
• 5–7 years in an assistant role or comparable activity.
• Experience with project-management approaches and Agile lifecycle.
• Strong Google Suite proficiency and collaboration tools experience.
• Ability to organize, coordinate, and integrate multiple information streams.

Responsibilities

• Provide comprehensive, proactive assistance and leadership support for Wave Lead and team.
• Assist with travel, expenses, meetings, and calendars.
• Drive leadership meetings, plan agendas, and support timely decisions.
• Operationalize and monitor work, connecting delivery organization.
• Prepare and manage templates and documentation to support Wave Lead.
• Support wave/functional teams to meet milestones and deliverables.
• Wrap up meetings with stakeholders, including agendas and action items.
• Independently manage events for the manager or team.

Skills

Google Suite

Project coordination

Independent work

Virtual collaboration tools

Education

Bachelor’s or Associate

Job description

Motion Recruitment in Indianapolis, IN seeks an Administrative Assistant III to provide proactive support to the Wave Lead and team, manage calendars, travel, and meetings, and drive meeting agendas. This 36-month engagement requires strong organizational skills and collaboration across virtual teams.

Ideal candidates hold an Associate or Bachelor’s degree with 5–7 years in similar roles, experience with Agile, and proficiency in Google Suite and collaboration tools, enabling effective