US_Administrative Assistant III_CO

Kelly Services; Indianapolis (IN); On-site; USD 40,000 - 57,000; Full time

Job summary

Motion Recruitment Partners (MRP) is seeking an Administrative Assistant III in Indianapolis, IN. You will provide proactive executive support to the Wave Lead and team, handling calendars, travel, expenses, and meetings while driving agendas and action items.

You will collaborate on projects, monitor progress, manage documentation, and ensure effective communication across the delivery organization. Strong Google Suite and teamwork skills are essential for success.

Qualifications

• Hold an Associate or Bachelor’s degree; a Bachelor’s preferred.
• 5–7 years of experience in an assistant role or similar.
• Experience with project-management approaches, tools, and agile lifecycles.
• Strong knowledge of Google Suite and collaboration tools.
• Ability to organize and integrate multiple information streams.

Responsibilities

• Actively collaborate in organizational and group projects as project lead or member.
• Contribute to project conception, implementation, and monitoring results.
• Execute Change Control processes and drive reporting with status updates.
• Manage templates and documentation for projects and programs.
• Provide proactive leadership support, drive meetings, agendas, and action tracking.
• Operationalize and monitor work, connecting delivery organizations and stakeholders.
• Plan events, coordinate calendars, travel, expenses, and meetings as needed.
• Support waves and functional teams to meet milestones and goals.

Skills

Project management

Collaboration tools

Organization & coordination

Communication

Virtual teamwork

Education

Associate or Bachelor’s degree

Tools

Google Suite

Job description

$35 - $35

JOB TITLE: Administrative Assistant III

PAY: $35/hr. on W2

LOCATION: Indianapolis, IN (46256)

DURATION: 36 months with possible ext. or FTE

JOB DESCRIPTION:

• Provide comprehensive, proactive, and professional assistance, leadership, and guidance for organizational activities for the Wave Lead and, as applicable, Lead Team members.
• Assist with administrative activities such as travel, expenses, meetings, and calendars.
• As requested, drive leadership meetings, plan the agenda, and support the team in timely, well-informed decision‑making.
• Provide guidance, operationalize and monitor the execution of work, and constantly connect the delivery organization.
• Ensure any additional templates and documentation management are in place to support the Wave Lead.
• Support activities for the wave and functional teams to meet established milestones.
• Prepare and execute a wrap‑up of meetings with internal and external stakeholders, including agendas, documentation, and action‑item tracking.
• Independently manage events for the manager or team, such as events and internal and external workshops.

Project Management:

• Actively collaborate in organizational and group projects as project lead or project member.
• Participate in project conception and implementation, as well as monitor results.
• Execute the Change Control Process for the respective areas of responsibility.
• Drive reporting activities and provide accurate status updates and reporting.
• Be accountable for implementation and management of status and progress reporting.
• Manage project templates and documentation.

Strategic Support:

• Pick up on current strategically important topics and implement them in your own area of responsibility.
• Actively contribute to, drive, and implement Company's goals, vision, and strategy.
• Independently carry impulses into the management group, such as tools and working methods.
• Support projects, as identified, to support the successful delivery of the program.
• Be a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation, and increase LT effectiveness and cohesiveness.

REQUIREMENTS:

• Hold an Associate or Bachelor’s degree in related fields. A Bachelor’s degree is preferred.
• Have 5–7 years of experience in an Assistant role or comparable activity.
• Have experience with project-management approaches, tools, and phases of the project lifecycle, including Agile.
• Possess strong knowledge and experience using Google Suite.
• Have experience with collaboration tools and working in virtual teams.
• Demonstrate the ability to successfully organize, coordinate, and integrate multiple streams of information and activities.

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full‑time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre‑employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.