Senior Administrative & Project Support Specialist

Kelly Services; Indianapolis (IN); On-site; USD 40,000 - 57,000; Full time

Job summary

Motion Recruitment Partners (MRP) is seeking an Administrative Assistant III in Indianapolis, IN. You will provide proactive executive support to the Wave Lead and team, handling calendars, travel, expenses, and meetings while driving agendas and action items.

You will collaborate on projects, monitor progress, manage documentation, and ensure effective communication across the delivery organization. Strong Google Suite and teamwork skills are essential for success.

Qualifications

• Hold an Associate or Bachelor’s degree; a Bachelor’s preferred.
• 5–7 years of experience in an assistant role or similar.
• Experience with project-management approaches, tools, and agile lifecycles.
• Strong knowledge of Google Suite and collaboration tools.
• Ability to organize and integrate multiple information streams.

Responsibilities

• Actively collaborate in organizational and group projects as project lead or member.
• Contribute to project conception, implementation, and monitoring results.
• Execute Change Control processes and drive reporting with status updates.
• Manage templates and documentation for projects and programs.
• Provide proactive leadership support, drive meetings, agendas, and action tracking.
• Operationalize and monitor work, connecting delivery organizations and stakeholders.
• Plan events, coordinate calendars, travel, expenses, and meetings as needed.
• Support waves and functional teams to meet milestones and goals.

Skills

Project management

Collaboration tools

Organization & coordination

Communication

Virtual teamwork

Education

Associate or Bachelor’s degree

Tools

Google Suite

Job description

Motion Recruitment Partners (MRP) is seeking an Administrative Assistant III in Indianapolis, IN. You will provide proactive executive support to the Wave Lead and team, handling calendars, travel, expenses, and meetings while driving agendas and action items.

You will collaborate on projects, monitor progress, manage documentation, and ensure effective communication across the delivery organization. Strong Google Suite and teamwork skills are essential for success.