US_Administrative Assistant III_CO

Motion Recruitment; Indianapolis (IN); In loco; USD 40.000 - 57.000; Tempo pieno

Descrizione del lavoro

Motion Recruitment in Indianapolis, IN seeks an Administrative Assistant III to provide proactive support to the Wave Lead and team, manage calendars, travel, and meetings, and drive meeting agendas. This 36-month engagement requires strong organizational skills and collaboration across virtual teams.

Ideal candidates hold an Associate or Bachelor’s degree with 5–7 years in similar roles, experience with Agile, and proficiency in Google Suite and collaboration tools, enabling effective

Competenze

• Associate or Bachelor’s degree required; Bachelor’s preferred.
• 5–7 years in an assistant role or comparable activity.
• Experience with project-management approaches and Agile lifecycle.
• Strong Google Suite proficiency and collaboration tools experience.
• Ability to organize, coordinate, and integrate multiple information streams.

Mansioni

• Provide comprehensive, proactive assistance and leadership support for Wave Lead and team.
• Assist with travel, expenses, meetings, and calendars.
• Drive leadership meetings, plan agendas, and support timely decisions.
• Operationalize and monitor work, connecting delivery organization.
• Prepare and manage templates and documentation to support Wave Lead.
• Support wave/functional teams to meet milestones and deliverables.
• Wrap up meetings with stakeholders, including agendas and action items.
• Independently manage events for the manager or team.

Conoscenze

Google Suite

Project coordination

Independent work

Virtual collaboration tools

Formazione

Bachelor’s or Associate

Descrizione del lavoro

JOB TITLE: Administrative Assistant III

PAY: $35/hr. on W2

LOCATION: Indianapolis, IN (46256)

DURATION: 36 months with possible ext. or FTE

JOB DESCRIPTION

• Provide comprehensive, proactive, and professional assistance, leadership, and guidance for organizational activities for the Wave Lead and, as applicable, Lead Team members.
• Assist with administrative activities such as travel, expenses, meetings, and calendars.
• As requested, drive leadership meetings, plan the agenda, and support the team in timely, well-informed decision-making.
• Provide guidance, operationalize and monitor the execution of work, and constantly connect the delivery organization.
• Ensure any additional templates and documentation management are in place to support the Wave Lead.
• Support activities for the wave and functional teams to meet established milestones.
• Prepare and execute a wrap-up of meetings with internal and external stakeholders, including agendas, documentation, and action-item tracking.
• Independently manage events for the manager or team, such as events and internal and external workshops.

Project Management

• Actively collaborate in organizational and group projects as project lead or project member.
• Participate in project conception and implementation, as well as monitor results.
• Execute the Change Control Process for the respective areas of responsibility.
• Drive reporting activities and provide accurate status updates and reporting.
• Be accountable for implementation and management of status and progress reporting.
• Manage project templates and documentation.

Strategic Support

• Pick up on current strategically important topics and implement them in your own area of responsibility.
• Actively contribute to, drive, and implement Company's goals, vision, and strategy.
• Independently carry impulses into the management group, such as tools and working methods.
• Support projects, as identified, to support the successful delivery of the program.
• Be a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation, and increase LT effectiveness and cohesiveness.

REQUIREMENTS

• Hold an Associate or Bachelor’s degree in related fields. A Bachelor’s degree is preferred.
• Have 5–7 years of experience in an Assistant role or comparable activity.
• Have experience with project-management approaches, tools, and phases of the project lifecycle, including Agile.
• Possess strong knowledge and experience using Google Suite.
• Have experience with collaboration tools and working in virtual teams.
• Demonstrate the ability to successfully organize, coordinate, and integrate multiple streams of information and activities.