Onsite Executive Assistant for CIO & COO — Strategic Ops

Herc Rentals Inc; Florida; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life and disability insurance

401(k) with company match

Employee Stock Purchase Program

Paid Time Off

Parental leave

Job summary

Herc Rentals is seeking an Executive Assistant to provide high-level administrative support to two senior executives (CIO and COO) in Bonita Springs, FL. The role requires exceptional organizational skills, strong judgment, confidentiality, and the ability to manage complex workflows across technology and corporate communications environments.

Your responsibilities include managing complex calendars, coordinating domestic and international travel, preparing presentations, and maintaining

Qualifications

• 5+ years of executive assistant experience supporting senior executives.
• Experience supporting multiple leaders simultaneously preferred.
• Experience in IT, operations, financial services, or a similar fast-paced corporate environment is beneficial.
• Mastery of Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive).
• Exceptional written and verbal communication, including editing and formatting of executive-level presentations and documents.
• Demonstrated ability to manage multiple competing priorities with accuracy, urgency, and professionalism.
• Strong judgment, discretion, and reliability; ability to handle confidential information with uncompromising integrity.
• Excellent relationship-building skills and the ability to collaborate effectively with cross-functional teams.
• Video editing experience desired but not required.

Responsibilities

• Manage the CIO's and COO's complex calendars and schedules, including travel arrangements and briefing materials.
• Prepare meeting packets, presentations, and status documents in partnership with leadership teams.
• Coordinate leadership meetings, reviews, and cross-functional sessions; track action items and drive follow-up.
• Support vendor management, purchase orders, invoices, and budget-related administrative tasks.
• Maintain organized digital files across Teams, SharePoint, and OneDrive.
• Serve as a professional, responsive point of contact for internal and external partners and analysts.
• Prepare polished correspondence and documents with attention to messaging and accuracy.
• Process expenses and travel reconciliations in a timely manner.
• Anticipate needs and develop templates, tools, and processes for recurring activities.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Herc Rentals is seeking an Executive Assistant to provide high-level administrative support to two senior executives (CIO and COO) in Bonita Springs, FL. The role requires exceptional organizational skills, strong judgment, confidentiality, and the ability to manage complex workflows across technology and corporate communications environments.

Your responsibilities include managing complex calendars, coordinating domestic and international travel, preparing presentations, and maintaining