Executive Assistant

Herc Rentals Inc.; Florida; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life and disability insurance

401(k) with company match

Employee Stock Purchase Program

Paid Time Off

Parental leave

Job summary

Herc Rentals is seeking an Executive Assistant to provide high-level administrative support to two senior executives (CIO and COO) in Bonita Springs, FL. The role requires exceptional organizational skills, strong judgment, confidentiality, and the ability to manage complex workflows across technology and corporate communications environments.

Your responsibilities include managing complex calendars, coordinating domestic and international travel, preparing presentations, and maintaining

Qualifications

• 5+ years of executive assistant experience supporting senior executives.
• Experience supporting multiple leaders simultaneously preferred.
• Experience in IT, operations, financial services, or a similar fast-paced corporate environment is beneficial.
• Mastery of Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive).
• Exceptional written and verbal communication, including editing and formatting of executive-level presentations and documents.
• Demonstrated ability to manage multiple competing priorities with accuracy, urgency, and professionalism.
• Strong judgment, discretion, and reliability; ability to handle confidential information with uncompromising integrity.
• Excellent relationship-building skills and the ability to collaborate effectively with cross-functional teams.
• Video editing experience desired but not required.

Responsibilities

• Manage the CIO's and COO's complex calendars and schedules, including travel arrangements and briefing materials.
• Prepare meeting packets, presentations, and status documents in partnership with leadership teams.
• Coordinate leadership meetings, reviews, and cross-functional sessions; track action items and drive follow-up.
• Support vendor management, purchase orders, invoices, and budget-related administrative tasks.
• Maintain organized digital files across Teams, SharePoint, and OneDrive.
• Serve as a professional, responsive point of contact for internal and external partners and analysts.
• Prepare polished correspondence and documents with attention to messaging and accuracy.
• Process expenses and travel reconciliations in a timely manner.
• Anticipate needs and develop templates, tools, and processes for recurring activities.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Cross-functional collaboration

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Job Title: Executive Assistant

Bonita Springs, FL, USA, 34134

Employment Status: Full-time

Posting Start Date: 10/13/26

If you are currently an employee of Herc Rentals, please apply using this link: Herc Employee Career Portal

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2025 total revenues reaching approximately $4.4 billion. Herc Rentals' parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol "HRI." Herc Rentals serves customers through approximately 607 locations and has about 10,000 employees in North America as of June 30, 2026.

Job Purpose

The Executive Assistant provides high-level administrative support to two senior executives with distinct functional responsibilities: the Chief Information Officer (CIO) and the Chief Operations Officer (COO). This role requires exceptional organizational skills, strong judgment, confidentiality, and the ability to manage complex, time-sensitive workflows across both technology and corporate communications/investor relations environments. The Executive Assistant serves as a central coordination point, ensuring both leaders are prepared, informed, and supported in executing their priorities.

What you will do...

Support for the CIO

• Manage the CIO's complex calendar, recurring leadership rhythms, meeting prioritization, and schedule optimization.
• Coordinate domestic and international travel arrangements, itineraries, logistics, and briefing materials.
• Prepare meeting packets, presentations, talking points, and status documents in partnership with IT leadership teams.
• Help coordinate IT leadership meetings, technology reviews, and cross-functional working sessions; track action items and drive follow-up.
• Assist with vendor coordination, purchase orders, invoice routing, and budget-related administrative processes.
• Maintain organized digital files, reference materials, and documentation across Teams, SharePoint, and OneDrive.

Support for the COO

• Oversee the COO's intricate calendar, standing leadership routines, meeting priorities, and ongoing schedule adjustments.
• Arrange domestic and international travel plans, itineraries, logistics, and preparatory briefing materials.
• Prepare meeting packets, presentations, talking points, and status documents in partnership with Operations leadership teams.
• Help coordinate operations leadership meetings, business reviews, and cross-functional working sessions; track action items and drive follow-up.
• Support vendor management, purchase order processing, invoice handling, and budget-related administrative tasks.
• Keep digital files, reference materials, and documentation well organized and current across Teams, SharePoint, and OneDrive.

Cross-Executive and Operational Support

• Serve as a professional, responsive point of contact for internal leaders, external partners, analysts, media contacts, and vendors.
• Prepare polished correspondence, presentations, and documents with careful attention to messaging and accuracy.
• Process expenses, approvals, travel reconciliations, expense report management and other administrative tasks promptly and accurately.
• Anticipate needs, identify gaps, and proactively develop checklists, templates, tools, and structured processes for recurring activities.
• Uphold the highest standards of confidentiality, particularly regarding sensitive business information, investor-related materials, IT security topics, and material nonpublic information.

Requirements

• A minimum of 5 years of executive assistant experience supporting senior executives, with experience supporting multiple leaders simultaneously strongly preferred.
• Experience in IT, operations, financial services, or a similar fast-paced corporate environment is beneficial.
• Mastery of Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive).
• Exceptional written and verbal communication skills, including editing and formatting of executive-level presentations and documents.
• Demonstrated ability to manage multiple competing priorities with accuracy, urgency, and professionalism.
• Strong judgment, discretion, and reliability; ability to handle confidential information with uncompromising integrity.
• Excellent relationship-building skills and the ability to collaborate effectively with cross-functional teams.
• Video editing experience desired but not required.

Education:

Required Bachelor's degree

Work Environment:

• This role is performed onsite in Bonita Springs, FL.
• Occasional early mornings, evenings, or schedule adjustments may be required during earnings cycles, board meetings, or key operations and IT initiatives.
• Limited travel may be required for executive events

Req #:

72212

Pay Range:

Based on qualifications.

Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role.

Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.

Keeping you healthy

• Medical, Dental, and Vision Coverage
• Life and disability insurance
• Flex spending and health savings accounts
• Virtual Health Visits
• 24 Hour Nurse Line
• Healthy Pregnancy Program
• Tobacco Cessation Program
• Weight Loss Program

Building Your Financial Future

• 401(k) plan with company match
• Employee Stock Purchase Program

Life & Work Harmony

• Paid Time Off (Holidays, Vacations, Sick Days)
• Paid parental leave.
• Military leave & support for those in the National Guard and Reserves
• Employee Assistance Program (EAP)
• Adoption Assistance Reimbursement Program
• Tuition Reimbursement Program
• Auto & Home Insurance Discounts

Protecting You & Your Family

• Company Paid Life Insurance
• Supplemental Life Insurance
• Accidental Death & Dismemberment Insurance
• Company Paid Disability Insurance
• Supplemental Disability Insurance
• Group Legal Plan
• Critical Illness Insurance
• Accident Insurance

Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.