Executive Assistant to CIO & COO — Onsite Bonita Springs

Herc Rentals Inc.; Palmesta (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) match

Employee Stock Purchase Program

Paid Time Off

Job summary

Herc Rentals Inc. is seeking an experienced Executive Assistant to provide high-level support to the CIO and COO in Bonita Springs, FL.

The role requires coordinating calendars, travel, and executive-facing documents with a focus on confidentiality and efficiency. You will partner across IT and Operations leadership, manage complex schedules, prepare materials, and ensure timely follow-up on action items while maintaining strong cross-functional relationships.

Qualifications

• 5+ years of executive assistant experience supporting senior executives (prefer multiple leaders).
• Experience in IT/operations or financial services is beneficial.
• Mastery of Microsoft 365 apps (Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive).
• Exceptional written and verbal communication; editing/formatting executive materials.
• Ability to manage multiple priorities with accuracy, urgency, and professionalism.
• Strong judgment, discretion, and reliability with confidential information.
• Video editing experience desired but not required.

Responsibilities

• Manage CIO’s complex calendar, travel, and meeting materials.
• Coordinate domestic and international travel arrangements and briefings.
• Prepare packets, presentations, points, and status documents with IT leadership.
• Coordinate IT leadership meetings and track actions; drive follow-up.
• Support COO with calendar, travel, and materials; partner with Operations leadership.
• Oversee vendor management, PO processing, and budget-related admin tasks.
• Maintain organized digital files across Teams, SharePoint, and OneDrive.
• Serve as professional point of contact for internal and external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Team collaboration

Video editing

Tools

Microsoft 365

Job description

Herc Rentals Inc. is seeking an experienced Executive Assistant to provide high-level support to the CIO and COO in Bonita Springs, FL.

The role requires coordinating calendars, travel, and executive-facing documents with a focus on confidentiality and efficiency. You will partner across IT and Operations leadership, manage complex schedules, prepare materials, and ensure timely follow-up on action items while maintaining strong cross-functional relationships.