Executive Assistant to COO — Ops & AI Projects (Miami Beach)

AlphaStaffHCM; Miami Beach (FL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus $5,000+

Health, vision, dental insurance

401(k) with match

Paid holidays and vacation

Onsite in Miami Beach

Job summary

AlphaStaffHCM is seeking an Executive Assistant to support the COO of a growing investment firm in Miami Beach, onsite five days a week. This role goes beyond calendar management; you will capture meeting outcomes, track commitments, and help run the Miami Beach office, collaborating with acquisitions, accounting, and asset management teams.

We welcome candidates early in their careers. The ideal person is coachable, highly organized, discreet, tech-savvy, and capable of handling confidential

Qualifications

• Bachelor's degree or higher; recent grads welcome.
• Strong computer skills and quick learner across platforms.
• Excellent written English and clear meeting notes.
• Able to handle confidential information with discretion and professionalism.

Responsibilities

• Attend COO meetings, take clear notes, and produce summaries.
• Track commitments and follow up with owners until closed.
• Prepare agendas, background, and open items for meetings.
• Maintain organized, searchable records of decisions and items.
• Oversee office operations and vendor relationships in Miami Beach.
• Support AI and automation projects to improve efficiency.

Skills

Written English

Organization

Discretion & confidentiality

Notetaking & meeting notes

Communication

MS 365 proficiency

Education

Bachelor's degree

Tools

Microsoft 365

Job description

AlphaStaffHCM is seeking an Executive Assistant to support the COO of a growing investment firm in Miami Beach, onsite five days a week. This role goes beyond calendar management; you will capture meeting outcomes, track commitments, and help run the Miami Beach office, collaborating with acquisitions, accounting, and asset management teams.

We welcome candidates early in their careers. The ideal person is coachable, highly organized, discreet, tech-savvy, and capable of handling confidential