Executive Assistant to COO — Strategic Ops Partner

RIVO Holdings, LLC

San Diego (CA)

On-site

USD 36,000 - 50,000

Full time

2 days ago

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Benefits offered by this job

Childcare & Family Support

Stay Fit for Free

Company Events & Social Hours

Padres Tickets

Daily Perks

Parking & Commute Made Easy

Dedication Incentives

Generous Time Off

Comprehensive Health Coverage

401(k) plan with employer matching

Job summary

RIVO Holdings, LLC in downtown San Diego seeks an Executive Assistant to support the COO. You will manage calendars, prepare briefing materials, coordinate communications, and drive key initiatives with precision.

This role demands discretion, superb organization, and proactive problem-solving, with collaboration across teams. We offer comprehensive benefits and growth opportunities in a fast-paced, employee-centric culture.

Qualifications

Excellent verbal and written communication with professional demeanor.
Executive presence and sound judgment in a fast-paced setting.
Ability to anticipate needs, think proactively, and solve problems independently.
High discretion handling sensitive information.
Exceptional organizational skills managing multiple priorities.
Proficiency with Microsoft Office and modern productivity tools.
Comfort with using AI tools to improve efficiency.

Responsibilities

Manage COO calendar and scheduling; prioritize and balance commitments.
Prepare briefing materials, track action items, and coordinate follow-up.
Draft professional communications and coordinate internal/external communications.
Drive special projects, coordinate resources, and ensure deadlines are met.
Coordinate travel, meetings, and logistics for executives.
Support event planning and vendor coordination as needed.
Identify workflow improvements and leverage technology for efficiency.