Onsite Executive Administrative Coordinator

Indiana University Health; Bloomington (IN); On-site; USD 25,000 - 39,000; Full time

Job summary

Indiana University Health is seeking an Administrative Coordinator to support the President Administration team onsite in Bloomington, Indiana. The role handles calendar management, meeting coordination, travel planning, and preparation of reports and correspondence for senior leaders.

Responsibilities include processing invoices, basic budget oversight, data analysis, and guiding junior staff. This role requires strong MS Office skills and the ability to work autonomously in a matrix

Qualifications

• Bachelor's degree or equivalent experience required.
• 3–5 years of relevant administrative experience.
• Advanced MS Office skills (Word, Excel, PowerPoint).
• Experience with a matrix organization preferred.

Responsibilities

• Provide administrative and technical support to directors and senior leaders.
• Manage calendars, meeting logistics, and travel with high autonomy.
• Process invoices and expense reports; handle inquiries.
• Coordinate department-wide strategic initiatives and project tracking.
• Train and guide junior administrative staff.

Skills

Data analysis

Data interpretation

Education

Bachelor's Degree or equivalent years of experience

Tools

MS Office

Job description

Indiana University Health is seeking an Administrative Coordinator to support the President Administration team onsite in Bloomington, Indiana. The role handles calendar management, meeting coordination, travel planning, and preparation of reports and correspondence for senior leaders.

Responsibilities include processing invoices, basic budget oversight, data analysis, and guiding junior staff. This role requires strong MS Office skills and the ability to work autonomously in a matrix