On-site Administrative Lead for Programs & Operations

Purdue University; Indianapolis (IN); On-site; USD 45,000 - 55,000; Full time

Job summary

Purdue University in Indianapolis is seeking a Lead Administrative Assistant to provide high-level administrative support across multiple College of Health and Human Sciences units. This on-site role connects faculty, staff, students, and campus partners, coordinating operations, onboarding, and program support.

The ideal candidate will be organized, proactive, and able to manage competing priorities while maintaining confidentiality and delivering exceptional service.

Qualifications

• High School Diploma or GED required.
• Minimum four years of administrative support experience.
• Strong written, verbal and interpersonal communication.
• Proficient with Word, Excel, PowerPoint and Outlook; Internet skills included.
• Ability to handle interruptions, maintain confidentiality, organize and meet deadlines.
• Ability to collaborate with diverse university stakeholders and interpret policies.

Responsibilities

• Provide high-level administrative support across multiple HHS units in Indianapolis.
• Coordinate shared administrative processes and develop/update standard operating procedures.
• Manage Form 12 tracking, follow-up activities, and related workflows.
• Coordinate P-Card purchasing, reconciliation, and related financial documentation.
• Oversee office supply inventory, ordering, and shared space management.
• Coordinate mail, package handling, and general office operations.
• Support faculty, staff, and student processes including onboarding and payroll-related tasks.
• Prepare and edit correspondence, reports, and presentations; support meetings and events.

Skills

Communication

Organization

Time management

Confidentiality

Advanced computer skills

Education

High School Diploma/GED

Tools

Word

Excel

PowerPoint

Outlook

Job description

Purdue University in Indianapolis is seeking a Lead Administrative Assistant to provide high-level administrative support across multiple College of Health and Human Sciences units. This on-site role connects faculty, staff, students, and campus partners, coordinating operations, onboarding, and program support.

The ideal candidate will be organized, proactive, and able to manage competing priorities while maintaining confidentiality and delivering exceptional service.