Administrative Assistant - Recovery

The Aviary Recovery Center; Kirkwood (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

The Aviary Recovery Center in Kirkwood, Missouri is seeking an Administrative Assistant to provide essential support to the CEO and management team. The role includes calendar management, travel coordination, meeting minutes, and the preparation of spreadsheets, reports, and correspondence to ensure smooth facility operations.

The ideal candidate will have a high school diploma (associates preferred) and 3+ years of executive support experience, ideally in a medical setting, with strong

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 3+ years supporting executives, preferably in a medical facility.
• Ability to multitask, prioritize deadlines, and maintain confidentiality.

Responsibilities

• Support executives with administrative tasks and calendar management.
• Attend meetings, take accurate minutes and prepare reports.
• Create spreadsheets, manage databases, and prepare presentations.
• Answer phones, route messages, and welcome visitors.
• Arrange travel, complete expense reports, and prepare correspondence.
• Coordinate data for reports and maintain files and minutes.
• Maintain confidentiality and respond to CEO inquiries as needed.
• May supervise others and cover reception when required.

Skills

Microsoft Office

Calendar management

Communication

Confidentiality

Multitasking

Education

High school diploma

Associate degree

Tools

Telephone systems

Office equipment

Job description

Administrative Assistant - Recovery | The Aviary Recovery Center | Kirkwood, MissouriAbout the Job:PURPOSE STATEMENT:The Administrative Assistant provides administrative support to CEO or management team to ensure efficient operation of the facility by conducting research, preparing reports, handling information requests and performing clerical functions such as filing, preparing correspondence, answering phone calls, receiving visitors, arranging conference calls, ordering supplies and other program materials, and scheduling meetings.Schedule: Mon-Thurs 8a-6pRoles and Responsibilities:ESSENTIAL FUNCTIONS:Supports managers and employees through a variety of tasks related to organization and communication.Attends meetings and takes accurate minutes.Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.Answers telephones and takes messages or transfers calls.Arranges travel plans, itineraries, and agendas. Completes expense reports;Composes and prepares correspondence.Coordinates collection of data required for various reports.Sets up and maintains files and meeting minutes.Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.Manages an active calendar of appointments, schedules appointments, and arranges staff meetingsWelcomes visitors and provides facility tours as needed.May supervise the work of others. May cover the reception desk when required.May manage and coordinate administrative programs and office activities.May be responsible for accurate and timely physician and other provider credentialing. Maintains contract files.EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:High school diploma or equivalent required. Associates degree preferred.Three or more years of experience supporting Executives required, preferably in a medical facility environment.Must possess the ability to multitask, prioritize deadlines, works well in both a team environment and independently and have good organizational skills.Excellent communications and interpersonal skills required.Skills with Microsoft Office products, telephone systems, office equipmentAbility to use good judgment and to maintain confidentiality of information.LICENSES/DESIGNATIONS/CERTIFICATIONS:Not applicable.WORK LOCATION:This position is onsite and is not a remote position.SUPERVISORY REQUIREMENTS:This position is an Individual Contributor.Why The Aviary Recovery Center?The Aviary Recovery Center offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. The Aviary Recovery Center is an EOE.Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.