Onsite Document Control Specialist — Procore Expert

Actalent; Town of Clay (NY); On-site; USD 47,000 - 59,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) and profit sharing

Training and development programs

Competitive total compensation

Job summary

Actalent is seeking a Document Control Specialist to support a major industrial project in the Syracuse/Clay, NY area. The role blends office and active jobsite work, ensuring drawings, submittals, RFIs, contracts, and reports are accurately tracked and stored for efficient execution.

Ideal candidates have 5+ years in construction documentation, strong Procore experience, and fluency with multiple document management platforms.

Qualifications

• 5+ years in construction administration or document control.
• Hands-on experience using Procore for document control/coordination.
• Proficiency with document management platforms (Procore, Aconex, CMiC, ACC, Bluebeam, SharePoint).

Responsibilities

• Manage and maintain project document management systems (Procore, Aconex, SharePoint, CMiC, Bluebeam).
• Track RFIs, submittals, shop drawings, and design revisions.
• Maintain drawing logs and ensure use of current documents.
• Process project correspondence with proper routing and follow-up.
• Organize contract files, change orders, and project records.
• Prepare agendas and meeting minutes for stakeholders.
• Support turnover packages and project closeout.
• Coordinate document flow among owners, architects, engineers, subcontractors, and teams.
• Generate reports on document workflows and outstanding items.
• Ensure compliance with document retention policies and procedures.

Skills

Construction experience

Procore experience

Document management

Education

Associate or Bachelor's degree

Tools

Procore

Aconex

CMiC

Autodesk Construction Cloud

Bluebeam

SharePoint

Job description

Actalent is seeking a Document Control Specialist to support a major industrial project in the Syracuse/Clay, NY area. The role blends office and active jobsite work, ensuring drawings, submittals, RFIs, contracts, and reports are accurately tracked and stored for efficient execution.

Ideal candidates have 5+ years in construction documentation, strong Procore experience, and fluency with multiple document management platforms.