Project Document Control Lead

Talentify; Town of Lewiston (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

Talentify seeks a Document Control Specialist in Lewiston, NY 14092 to support Niagara Capital Projects. You will manage documents through Procore, Maximo, and MS Office, setting up project files and maintaining logs.

Responsibilities include submittals, drawing management, asset coordination, and closeout support, with adherence to governance and project standards. This role demands accuracy and strong organizational skills.

Qualifications

• Document control experience or exposure within construction/project environments.
• Experience applying document naming conventions and metadata structures.
• Familiarity with project governance and PM processes.

Responsibilities

• Provide Document Control and Administrative Support for Niagara CM Department.
• Develop and maintain project binders, logs, and digital filing in Maximo/Procore.
• Coordinate submittals, drawings, and IFC packages with engineers/contractors.
• Maintain logs for safety, insurance, liens, and project expenditures.
• Assist with project closeout and audits, ensuring timely turnover.

Skills

Document management

Version control

Document lifecycle

Attention to detail

Communication

Organization

Time management

Audit coordination

Governance

Education

Associate’s or bachelor’s degree in Business Administration, Office Administration, Information Management, Engineering, Construction Management, or related field

Tools

Procore

Maximo

Vault

DocuSign

Microsoft Office

Job description

Talentify seeks a Document Control Specialist in Lewiston, NY 14092 to support Niagara Capital Projects. You will manage documents through Procore, Maximo, and MS Office, setting up project files and maintaining logs.

Responsibilities include submittals, drawing management, asset coordination, and closeout support, with adherence to governance and project standards. This role demands accuracy and strong organizational skills.