Onsite Contract Admin & Data Specialist

First Coast Security Solutions; Jacksonville (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

First Coast Security Solutions is seeking a full-time Administrative Assistant in the Jacksonville, FL area to support office and training teams. The role emphasizes maintaining the TAMS database and employee records, while handling routine administrative duties with accuracy and privacy.

The ideal candidate has at least 3 years of administrative experience, strong Office 365 skills, and the ability to work independently under procedures. Onsite facility work and occasional lifting are involved.

Qualifications

• High school diploma required.
• At least 3 years of administrative support experience.
• Proficient with Office 365 (Word, Outlook and Excel) with intermediate/advanced skills.
• Accurate data entry, strong time management and ability to focus on complex tasks.
• Must work well independently and follow standard operating procedures.
• HR experience or knowledge of government contracting software (TAMS) is a plus.
• Must be a U.S. citizen and at least 18 years old.

Responsibilities

• Maintain the TAMS database by entering data, running audits, and ensuring government compliance.
• Maintain the employee Matrix with precise data entry and tracking.
• Prepare and submit reports to government agencies and generate training exhibits.
• Coordinate with trainers on training schedules and rosters.
• Respond to emails and routine correspondence in a timely manner.
• Perform various administrative duties and verify weekly personnel counts (active vs. inactive PSOs).
• Assist with office and training department support as needed.

Skills

Data entry

Time management

Independent worker

Attention to detail

Communication

Education

High School Diploma

Tools

Office 365

TAMS

Government contracting software

Job description

First Coast Security Solutions is seeking a full-time Administrative Assistant in the Jacksonville, FL area to support office and training teams. The role emphasizes maintaining the TAMS database and employee records, while handling routine administrative duties with accuracy and privacy.

The ideal candidate has at least 3 years of administrative experience, strong Office 365 skills, and the ability to work independently under procedures. Onsite facility work and occasional lifting are involved.