Administrative Assistant

First Coast Security Solutions; Kansas City (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

First Coast Security Solutions (FCSS) is seeking a full-time Administrative Assistant to support recruiting, onboarding, and maintaining employee files for government contracting and training programs. This onsite role demands accuracy and strong organizational skills.

You will coordinate paperwork, schedules, and reporting to agencies, maintain the TAMS database, and assist with training materials and bid spreadsheets.

Qualifications

• 3+ years of administrative support experience.
• Experience with recruiting support.
• Proficient in Office 365 (Word, Outlook, Excel).
• Strong data entry accuracy and time management.
• Ability to work independently.

Responsibilities

• Coordinate recruiting paperwork and onboarding.
• Schedule and track medicals.
• Maintain TAMS database with accurate data.
• Prepare training materials and bid spreadsheets.
• Submit reports to government agencies.
• Respond to emails and routine correspondence.
• Perform general administrative duties.

Skills

Recruiting support

Data entry

Time management

Independent work

Attention to detail

Education

High School Diploma

Tools

Office 365

Excel

Outlook

Job description

First Coast Security Solutions (FCSS) provides security services nationwide. We are seeking a full-site Administrative Assistant for our contract. The Administrative Assistant provides support for recruiting efforts, onboarding, maintaining employee personnel files and training documents as well as supporting office and training departments.

Responsibilities

• Assist with recruiting, including coordinating paperwork, onboarding and pre-employment.
• Assist with scheduling and tracking medicals.
• Maintain the TAMS database by compiling employee data, entering information accurately, running audits, and ensuring government compliance
• Sending spreadsheets of expiring permits to supervisors
• Tracking employee suspensions and violations
• Creating and maintaining bid spreadsheets
• Generate training exhibits and related documentation.
• Coordinate with trainers on training schedules by creating rosters and tracking spreadsheets.
• Prepare and submit required reports to government agencies.
• Promptly respond to emails and routine correspondence.
• Perform various administrative and clerical duties as assigned.

Working Conditions

• Onsite position in an office environment
• Intermittent standing, walking, sitting throughout the day
• May lift and carry items up to 25lbs

Qualifications

• Must be a U.S. citizen
• At least 18 years of age
• High School Diploma
• Minimum of three (2) years of experience in administrative support
• Office 365 (including Word, Outlook and Excel with intermediate or advanced skill level)
• Accurate data entry, ability to focus, and complete complex tasks
• Must work well independently and possess excellent time management skills.
• Experience with recruiting support.
• HR experience and/or knowledge of government contracting software.
• Understand and follow standard operating procedures
• Perform duties in a professional manner