Federal Contract Admin & Recruiting Specialist

First Coast Security Solutions; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

First Coast Security Solutions in Kansas City, MO, is seeking a detail-oriented Administrative Assistant to support recruiting, onboarding, and training documentation for a federal operations contract. The role involves maintaining personnel files, government compliance, and handling government reporting requirements.

You will coordinate scheduling, track medicals, manage data in the TAMS system, create bid spreadsheets, and respond to emails while performing general administrative tasks daily.

Qualifications

• Must be a U.S. citizen.
• At least 18 years of age.
• High School Diploma.
• Minimum of two to three years of experience in administrative support.
• Office 365 (including Word, Outlook and Excel with intermediate or advanced skill level).
• Accurate data entry and ability to complete complex tasks.
• Ability to work independently with strong time management skills.
• Experience with recruiting support.
• HR experience and/or knowledge of government contracting software.
• Understand and follow standard operating procedures.

Responsibilities

• Assist with recruiting, onboarding paperwork and pre-employment steps.
• Assist with scheduling and tracking medicals.
• Maintain the TAMS database with accurate employee data and audits.
• Send spreadsheets of expiring permits to supervisors.
• Track employee suspensions and violations.
• Create and maintain bid spreadsheets.
• Generate training exhibits and related documentation.
• Coordinate with trainers on training schedules and rosters.
• Prepare and submit required reports to government agencies.
• Promptly respond to emails and routine correspondence.
• Perform various administrative and clerical duties as assigned.

Skills

Recruiting support

Onboarding

HR knowledge

Data entry

Time management

Independent work

Communication

Education

High School Diploma

Tools

Office 365

Excel

Word/Outlook

Job description

First Coast Security Solutions in Kansas City, MO, is seeking a detail-oriented Administrative Assistant to support recruiting, onboarding, and training documentation for a federal operations contract. The role involves maintaining personnel files, government compliance, and handling government reporting requirements.

You will coordinate scheduling, track medicals, manage data in the TAMS system, create bid spreadsheets, and respond to emails while performing general administrative tasks daily.