Administrative Assistant – On-site Ops & Contracts

Caddell Construction; Jacksonville (FL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Paid vacations

Company-paid holidays

Company medical insurance

Dental/vision insurance

Life and disability plans for full‑tim

401k match

Gym membership reimbursement

Condominiums use

Job summary

Caddell Construction seeks an Administrative Assistant in Jacksonville, FL to support operations with clerical tasks and vehicle administration. The role requires a high school diploma or GED and at least two years of related experience.

Proficiency in Microsoft Office and strong communication skills are essential. The position is full-time, on-site, with duties including document management, reporting, and coordinating meetings.

Qualifications

• Minimum high school diploma/GED and two years' experience with administrative/clerical tasks required.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Access).
• Excellent written and verbal communication and grammar skills; strong organizational abilities.
• Demonstrated ability to manage multiple conflicting priorities.

Responsibilities

• Provides assistance to Operations managers in purchasing, selling, maintenance, and transfer of company vehicles.
• Administers issuance and tracking of fuel cards; logs vehicle registration and insurance records.
• Creates financial folders and files reclassifications.
• Produces Small Business Reports, including the 294/295 reports.
• Backs up Contract-Insurance Supervisor by reviewing contracts and documents for execution and logging in CMiC.
• Reviews and logs Change Orders in CMIC.
• Formalizes processes for PCI's, Mod's, PO's & MR's; handles contracts and related correspondence.
• Schedules the Operations Conference Room and Break Room.
• Logs departmental travel and vacations on the Corporate Travel-Vacation Calendar.
• Performs general administrative support including scanning, copying and filing.
• Works on special projects and other duties as directed.

Skills

MS Office suite

Written & verbal communication

Organizational skills

Priority management

Education

High school diploma or GED

Tools

None

Job description

Caddell Construction seeks an Administrative Assistant in Jacksonville, FL to support operations with clerical tasks and vehicle administration. The role requires a high school diploma or GED and at least two years of related experience.

Proficiency in Microsoft Office and strong communication skills are essential. The position is full-time, on-site, with duties including document management, reporting, and coordinating meetings.