Contract Administrative Assistant

First Coast Security Solutions; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

First Coast Security Solutions in Kansas City, MO, is seeking a detail-oriented Administrative Assistant to support recruiting, onboarding, and training documentation for a federal operations contract. The role involves maintaining personnel files, government compliance, and handling government reporting requirements.

You will coordinate scheduling, track medicals, manage data in the TAMS system, create bid spreadsheets, and respond to emails while performing general administrative tasks daily.

Qualifications

• Must be a U.S. citizen.
• At least 18 years of age.
• High School Diploma.
• Minimum of two to three years of experience in administrative support.
• Office 365 (including Word, Outlook and Excel with intermediate or advanced skill level).
• Accurate data entry and ability to complete complex tasks.
• Ability to work independently with strong time management skills.
• Experience with recruiting support.
• HR experience and/or knowledge of government contracting software.
• Understand and follow standard operating procedures.

Responsibilities

• Assist with recruiting, onboarding paperwork and pre-employment steps.
• Assist with scheduling and tracking medicals.
• Maintain the TAMS database with accurate employee data and audits.
• Send spreadsheets of expiring permits to supervisors.
• Track employee suspensions and violations.
• Create and maintain bid spreadsheets.
• Generate training exhibits and related documentation.
• Coordinate with trainers on training schedules and rosters.
• Prepare and submit required reports to government agencies.
• Promptly respond to emails and routine correspondence.
• Perform various administrative and clerical duties as assigned.

Skills

Recruiting support

Onboarding

HR knowledge

Data entry

Time management

Independent work

Communication

Education

High School Diploma

Tools

Office 365

Excel

Word/Outlook

Job description

Kansas City, MO, United States of America

At First Coast Security Solutions, you'll be part of a team supporting mission-critical federal operations that truly make a difference. We foster a culture of accountability, teamwork, and pride in doing the job right, while providing opportunities for growth and ownership. If you're looking to contribute to something meaningful and take pride in your work, you'll fit right in. We are committed to supporting our personnel with the training, resources, and leadership they need to succeed every day.

First Coast Security Solutions is an Equal Opportunity employer and does not discriminate based on race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other protected status prohibited by federal, state, or local law.

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Job Skills / Requirements

First Coast Security Solutions (FCSS) provides security services nationwide. We are seeking a full-site Administrative Assistant for our contract. The Administrative Assistant provides support for recruiting efforts, onboarding, maintaining employee personnel files and training documents as well as supporting office and training departments.

Responsibilities

• Assist with recruiting, including coordinating paperwork, onboarding and pre-employment.
• Assist with scheduling and tracking medicals.
• Maintain the TAMS database by compiling employee data, entering information accurately, running audits, and ensuring government compliance
• Sending spreadsheets of expiring permits to supervisors
• Tracking employee suspensions and violations
• Creating and maintaining bid spreadsheets
• Generate training exhibits and related documentation.
• Coordinate with trainers on training schedules by creating rosters and tracking spreadsheets.
• Prepare and submit required reports to government agencies.
• Promptly respond to emails and routine correspondence.
• Perform various administrative and clerical duties as assigned.

Working Conditions

• Onsite position in an office environment
• Intermittent standing, walking, sitting throughout the day
• May lift and carry items up to 25lbs

Qualifications

• Must be a U.S. citizen
• At least 18 years of age
• High School Diploma
• Minimum of three (2) years of experience in administrative support
• Office 365 (including Word, Outlook and Excel with intermediate or advanced skill level)
• Accurate data entry, ability to focus, and complete complex tasks
• Must work well independently and possess excellent time management skills.
• Experience with recruiting support.
• HR experience and/or knowledge of government contracting software.
• Understand and follow standard operating procedures